text determination

[Former Member]

Hi all,

How can I get a message in the sales order, delivery and billing as well.

For example I have written a message' lorry no' it should appear in sales order, delivery and billing.

I am getting it in sales order, delivery and billing separately only when I configure at each level. How to get the same message to be copied in three documents?

Thank you and with Regards

Sudha

[Former Member]

Dear Sudha,

We can achieve your requirement through Text Determination..

Create Text type with required access sequence..Eg: ZLOR

Include same Text type(ZLOR) to Text Procedure(0001) that has to be assigned to Sales Document Header , Text Procedure(0002) that has to be assigned to Delivery Document Header & Text Procedure(0003) that has to be assigned to Billing Document Header..

Then same information will flow from Sales Order to Delivery and Delivery to Billing..

Regards,

Barathi

Edited by: Barathi Sethuram on Jul 24, 2008 11:05 AM

[former_member204513]

Dear Sudha,

Please do the text determination for sales documents

While doing text determination for sales documents you do these settings you can get the customer master text in to the sales order.

-->Go to VOTXN transaction

-->Define text type (Text ID)

-->Define the access sequence for that

-->In the access sequence you put KNA1 table as text object for the Sales document text ID.

-->Assign that access sequence to the sales order text ID

Now you can able to get the customer text in the sales order

If you dont want the text from customer master then directly maintain the text in the sales order

Take VBBK table as Text object.

To copy the sales order Text to delivery

Do the Text dtermination for delivery header or item on VOTXN transaction.

In access sequence you Text object as VBBK for the delivery text type (ID)

Assign this access sequence to delivert text type (ID)

To copy the delivery text to the invoice

Go to VOFA transaction select your billing type then go in to the detail of that type here is field Deliver Text in the botom of the screen you check that check box.

Now you are able to copy the text from the sales order to delivery then to the invoice

I hope it will help you,

Regards,

Murali.

[Former Member]

Dear Murali Mohan,

Thank you for your reply.

I followed the procedure you mentioned for creation of text in sales order. That is fine.

When I copy the same to delivery,

a) selected delivery header radio button.

b) did not create text procedure again

c)selected access sequence for text ids and gave the object VVBK and saved it

d)when I tried to assign access sequence which is created for sale s order to text id

an error occurs that text procedure is not created. When I tried to create it it says that entry is already existing.

Can you help me out

Thank you and regards

Sudha

[Former Member]

Hi Murali Mohan,

Thank you for your guidance.

I tried to enter the text object in access sequence, for example I entered vbbk in delivery header access sequence.

I got the required out put in delivery.

Thank you and with regards

Sudha

[former_member204513]

Dear Sudha,

You create seperate Text procedure for the delivery header then put the Text ID (i.e which is created at sales order level) after that maintain the access sequence for that.

Finally you assign the Text procedure to your delivery type.

I hope it will help you,

Regards,

Murali.

[Former Member]

Hi Murali,

I have another doubt to ask you.

There is sequential number to which Text Ids will be assigned in text determination procedure. Right?

For giving sequential number can I give it in any order, for example 1,2,3... or is there any logic behind it? In SAP given examples there are different scenarios. In KNA1 it is given 10,20,30...In VBBK IT IS 1,2,3,..

Please do clarify.

Thank you and with kind regards

Sudha

[former_member396676]

Hi,

You can specify if you want a text to be copied from a preceding document or from a master record using access sequences in customizing.

Thanks,

Vrajesh

Edited by: Vrajesh Nayak on Jul 24, 2008 4:52 AM