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Mandatory General Ledger Determinations

Our accounts staff are using the "How to Determine G/L Accounts for Automatic Creation of Journal Entries" manual, but have pointed out that some of the accounts deemed Mandatory by this booklet are absent from the English UK Demo companies General Ledger determinations (e.g. Reconciliation Difference, Period End Closing Account etc).

It would be appreciated if anybody could shed some light on this, so we could proceed with confidence.

Thank you.

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    author's profile photo Former Member
    Former Member
    Posted on Jul 23, 2008 at 02:03 PM

    Hi Levent

    The demo database was built years ago and I am sure that this is an oversight on SAP's side in not populating all the account determination fields that have since been added. Accounts like period end are only used in one function, namely the period closing. You can specify this account at the time of running the period end closing as well, so it is not really necessary to fill it in the account determination. However, I would recommend it, as users could forget which G/L account was created for year end balance transfers, and post to a different one, or even create a new one unnecessarily. Reconciliation difference is also a new feature added in 2004 if I recall. The reconciliation difference was handled differently in older versions and if I recall was tied to tax line calculation differences.

    If the manual lists any accounts as mandatory, then it typically refers to the system in its current format or a specific version, and it would be wise to follow these recommendations. I had a similar problem with the South African demo database that did not have all the account determination fields completed, and it can be frustrating when testing features and not knowing which account the system is looking for, when an error pops up.

    All things considered, demo databases are not real, live databases and should be used as references only. Guidelines on implementations should therefore not be based on the setup of any demo database, but on the steps provided by SAP in their documentation.

    Hope this helps clarify

    Kind regards

    Peter Juby

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  • author's profile photo Former Member
    Former Member
    Posted on Jul 23, 2008 at 12:25 PM

    Dear Levent Ecesoy

    If I understand from your message, I feel you are not able to see the Selection Box for Reconciliation and Period account in GL account determination in the Demo DB. If so kindly re create the Demo Db again and check the same.

    If you are talking on the GL account not existinf in the list of Default GL. You can create your own GL accounts through Chart of Accounts.

    Regards,

    Raghu N

    SAP Business One Forums Team

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    • Former Member

      Thanks for the reply.

      We do not have a problem as such, the install is fine.

      What our accountants are saying is are accounts that are deemed 'Mandatory' in the guide mandatory or not? If they are indeed mandatory, why are these entries left blank in the Demo DB - and if they are not mandatory, why have they been labelled as such?

      We are creating our own CoA and working on the G/L ledger section now, and would just like to develop a better grasp of what is going on, so they can be more confident of their own settings.

  • author's profile photo Former Member
    Former Member
    Posted on Jul 23, 2008 at 02:28 PM

    Only a pleasure!

    Kind regards

    Peter Juby

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