Budget

[Former Member]

Hi

Can any one give some suggestions on Budget at Cost center level?

What is the use of Purchase order check box, Goods Reciept check box and Accounting Check box at the time of Initializing Budget in General settings Tab?

Regards

Shashi

[Former Member · Accepted solution]

Purchase Orders u2013

check this box if you would like that during the issue of

Purchase Orders, a check will be made against the budget including all open

Purchase Orders and the current one.

Goods Receipt POs u2013

check this box if you would like that during the issue of

Goods Receipt POs, a check will be made against the budget including all open

Goods Receipt POs and the current one.

Accounting -

check this box if you would like that during the issue of an A/P

Invoices or any other accounting transaction that involves a G/L account relevant to

budget, a check will be conducted.

As you click Update in the General Settings window, SAP Business One displays

the dialogue box "Mark all P&L accounts as budget accounts?". Click 'Yes' to check

the box 'Relevant to Budget' (located under Financials 􀃆 Chart of Accounts 􀃆

Account Details pushbutton) in all your profit and loss G/L accounts. You can

manually select non-profit and loss G/L accounts to be relevant to budget, by

checking the above mentioned box for each G/L account.

Authorizations

Administration -> System Initializations -> Authorizations -> General Authorization

In the Authorization window, under the Financials module, there is a Budget clause in

which you can define authorizations for users to confirm budget deviation in case a G/L

account exceeds the budget and an alert is displayed (according to the definition under

General Settings 􀃆 Budget tab page).

There are additional authorizations related to the budget. These will be cleared later on

in this document.

Also look for Expert Empowerment Session for Budgets in the following link

[http://service.sap.com/~sapidb/011000358700000131752007E/ExpertSessions.htm]

[Former Member]

Hi Shashi

Unfortunately SAP Business One does not cater for budgeting at cost center level. You can use some UDT's set by distribution rule and G/L account combination and write a query or XLReporter Report to view it.

In terms of the Purchasing budget, can I suggest you consider using the Purchasing Account System and set the budget against this if you are considering the functionality. Using the Trading Stock Account will not work for budget checking.

Let me know if you want some help with designing a budget structure for the profit centers.

Kind regards

Peter Juby

[Former Member]

Dear Shashi mantripr,

When the selected option is Block Deviation from Budget or Warning, the following fields appear in the window:

· For Annual Budget/For Monthly Budget

· Purchase Orders - Select if you want, during the issue of purchase orders, a check to be made against the budget including all open purchase orders and the current one.

· Goods Receipt POs u2013 Select if you want, during the issue of goods receipt POs, a check to be made against the budget including all open goods receipt POs and the current one.

· Accounting u2013 Select if you want, during the issue of an A/P invoice or any other accounting transaction that involves a G/L account relevant to budget, a check to be conducted.

Regards,

Raghu N

SAP Business One Forums Team,

Raghu N

[Former Member]

Hi,

Thankz, but where do we specify Budget amount for purchase order?

How can we see the variance report for purchase orders? i.e budget amount vs actuals and variance report?

Regards

Shashi

[Former Member]

Purchase Order/ GRN would 'Debit' the 'Material Account (Stock Account)' which is GL 130000 in SAP Standard India COA.

You are supposed to set the Budget to this GL 'Material Account (Stock Account)' to have Budget Check for PO and GRN.