PO 'our reference' is blank,why?

[Former Member]

When use PR to create PO,in communication tab, 'our reference' field is blank. I don't know why. This happens in some PO.

Hwo does this field to get value from? Please help...

[Former Member]

Hi Lin,

Like Pankaj has mentioned this field doesnt get populated from a PR, instead it is filled from a contract or RFQ

In case of PO created using contracts, in the contract if you need to maintain some reference number For eg: Company's reference number for a contract you will maintain this detail in Our reference field of the contract in ME31K and when you create a PO for this contract, this field is automatically populated from the contract.

Regards,

[Former Member]

HI SC,

I cannot find that PO related to RFQ or Contract.

The problem is like that, there are two PO with same PR. 1 PO has the value in our reference, the other does not have.

As far as I know, the PO are created by ME58. We dont know where does that value come from.

Regards,

[pankaj_singh9]

Hi,

It doesn't come from PR, it comes from RFQ.

In ME41, At Header level

You will get "Reference Data", under that you will ahve option to enter Your reference, Salesperson, Our reference, Telephone, etc... If you enter value here and create PO w.r.t. RFQ then it will get copied to PO.

Our reference: - Your company's internal reference number or code.

Use: - This usually identifies the person responsible for the purchasing document in your company. The reference number/code often consists of the relevant person's initials.

[Former Member]

I used ME58 assign and process purchase requisitions and follow the step to create new PO. I will check it out. Thanks

I am still confused.

[pankaj_singh9]

Our reference field does not bring the reference document no (For e.g. PR, RFQ, etc...) in PO. It is a general field which is freely definable and generally used for maintaining the short detail of Person responsible for Purchasing. And this field in not available in PR where as in RFQ you can get this filed at header level.

If you create PR then PO w.r.t. it then it will not bring any value in Our reference field in PO. But if you create RFQ first w.r.t. PR and speficy some detail in Our reference field and then create PO w.r.t. this RFQ then it will bring the same detail in Our reference field in PO.