Material to be sent for servicing !!

[Former Member]

HI

Our client went live about 8 months ago. They continously use spare parts for their machinery. These parts are consumable items. Non stockable.

Now they want to send these parts for servicing.

How to map this scenario in SAP?? How to take the parts into stock and send to vendor for servicing? How to reissue these serviced parts for consumption? These parts could be 2-3 yrs old as well and were issued before SAP came into picture.

Thank You

[Former Member · Accepted solution]

Hi

As per my experience thease machine parts whaich need to be send to the vendor for servicing need to be mapped by using mannual Gate pass scenario and to pay the vendor for the service charges for machining or repair you need to create an service order

there after you can create the service entry sheet against which you can receive the material back and system will pst and material document with 101 movement type which will further take care of your acc entries.

later you can do invoice verification and accordingly make the payment to vendor with refernce of service entry sheet.

hope this helps

Regards

Sujoy

[Former Member]

Hi,

You can try with subcontracting process, you need to create 2 materials one before service and one after service material.

You can create subcontracting PO, issue the material, receive the finished product and you can pay for that service.

Subrahmanyam

[Former Member]

Hi

The main issue is the material was non stockable and the GR was posted directly to consumption.

Now how to get back the same material as physical material in inventory which can be issued to the vendor for servicing.

Thank You

[pankaj_singh9]

Hi,

Try the below suggested procedure;

1. MM01 - Create Material Master for every Spare Part to be received from Vendor as Non-Valuated (Material Type "UNBW") (Do not extend Accounting and Costing views since you don't require postings of Stock value and consumption values, you only want to trakc the Service/Repair Charges)

2. MIGO - Goods Receipt > Others (Movement Type 501 / 511)

3. ME21N - Create Subcontracting PO (Here Main Material and Componenet will be same material)

4. MB1B - Transfer Posting w.r.t. Subcon PO (Mvmt Type - 541, Spare Part stock will get posted to Vendor Stock)

5. MB90 - Take Print out of this Material Doc as Gate Pass (U need to configure Message Determination of Inventory Mgmt)

6. MIGO - GR against Subcon PO (101 - Receive Spare Part, 543 O - Consumption of Spare Part form Vendor Stock)

7. MIRO - LIV for Service Charges w.r.t. Subcon PO

[Former Member]

Hi Aditi,

I dont knw whether your problem has been solved or not but the best way to replicate your scenario is through PM module. As in PM module you can create equipment which u can attached to material .If you want individual spare part tracking u can use serial number management also which will make every spare part to be serialized as individual pieces of material for the goods issue in the planned storage location, assigned to a batch and valuated.

As and when you need to send it out for servicing you need to create a refurbishment order & against that u need to do Good issue .Once you will do this material valuation will get change (u hav to create some different valuation type).And then when it will get done you need to do GR against same refurbishment order & you can track each & every spare part status in your organization.This automatically updates the batch/valuation type in the serial number master record.

Then refurbishment order you can settled to material to be refurbished.

For material to get into stock do intial uploading once taking a day as a cutover.But if material is non stockable then u have to create new material which should be stockable & need to replicate the same.

Cheers,

Tushar

[former_member1005887]

I think this one should be the simplest one.

Create One service master, create Service P.R and then Purchase order for service on this order you can send the materials to vendor on manual gate pass and when you receive the materials manual gate pass will get nomalised and the you can make the Service entry with this G.R will get automatically generate Finance can release the payment.

Assighn point if found useful.

Thanks

Dhanu

[Former Member]

Dear Athidi,

i think your problem mapping possible in PM module there we can procure material in non stock then we can give for service.

your client having PM modle or not.

this is one way solve your problem.

Prem.

[Former Member]

Hi

Can u elaborate?

Thank You