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Change vendor on Freight Clearing account posting

Feb 21 at 10:46 AM

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Hi All

We have several scenarios for material purchases where freight is paid to a separate vendor using a freight condition (FRC1 for example). In a small number of these scenarios, we use multiple freight vendors but we are having issues when the incorrect freight vendor is used during the goods receipt.

Example timeline:

  • PO item for vendor A has a freight condition associated with vendor B.
  • GR posted - GR/IR entry is written for vendor A and Freight Clearing entry is written for vendor B. FREIGHT SERVICES WERE ACTUALLY PROVIDED BY VENDOR C
  • Invoice is received from vendor A and paid
  • Invoice is received from vendor C containing this GR transaction and 20 others that have been posted correctly.

Obviously, this is easy to handle in MIRO for a single line invoice but how is the 21 line invoice for vendor C posted given that the GR cannot be revered following the payment to vendor A.

I have looked into changing the vendor on the freight clearing posting from vendor B to vendor C but it appears SAP doesn't support this. Is there something clever that can be done in MIRO that I am missing?

Thanks

Robyn

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1 Answer

Jürgen L
Feb 21 at 11:47 AM
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Wouldn't this be unplanned freight if a different vendor steps in?

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It's generally just user error. Either entering the incorrect freight vendor in MIGO or selecting the wrong PO item (we have PO's where each PO item is repeated several times to cover a number of potential freight vendors).

We don't allow GR reversal following invoicing so it is difficult to correct the user error once the material costs have been invoiced and paid.

I thought there might be a trick in MIRO which will allow selection of freight clearing item which was posted with the incorrect vendor but failing that unplanned freight may be a solution for entering the invoice for vendor C. Then MR11 could be used to remove the incorrect entry in the clearing account to ensure vendor B doesn't get paid for the transaction.

Thanks

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