Is there any way to create fields reports users can enter data into?

[Former Member]

I am using Crystal XI to develop reports for my company and have not received any formal training on it. I'm learning it fairly well through the help files.

One of the reports I need to create summarizes our scrap, rework, and additional incurred expenses for our monthly quality reports. Most of the information is stored in the main program used by all employees, a very small amount of it is not. I have created sub-reports for each of the different types of costs that are tracked in the system.

Is there any way to create an area on the report that our QA people can use to enter the items not tracked in the main system? I am imagining that it would be through another sub-report of some kind, but do not know how to create the fields needed.

Thank you very much for any assistance you can provide, even if it is to tell me "You can't do that, ma'am..." At least then I would know and wouldn't beat my head against the desk trying to figure out how to do it.

[Former Member · Accepted solution]

"You can't do that, ma'am..."

Crystal Reports is solely for output data in a report format. That said, it does let you export to MS Word in an editable format so that you could create Word documents where the user can enter information and print it. But there isn't any capability to input data directly onto a report.

[Former Member · Accepted solution]

Thank you for the quick answer. I sort of suspected that was the case, but did not know I could export the report into a format that could be edited. That will be very helpful for what we need to do.

[ted_ueda · Accepted solution]

Is defining parameter prompts in the Crystal Report and displaying it in the report a possible workaround?

If you define parameter prompts, then Crystal will query the user before running the report - so this would be problematic if the user needs to reference data in the report to enter appropriate values (one possibility then is to use interactive parameters feature available in CR 2008).

Sincerely,

Ted Ueda