problem in create shipment

[Former Member]

Dear Sap Gurus,

To create shipment i had given the transportation planning point and shipment type.

the next screen i had given the shipping point , and when i give the outbound delivery number, . i try to execute it.

but the system throws the error has the mentioned delivery number is not assigned.

I am in dout wheather i have to do picking and pgi in delivery , or only picking in delivery ?

clarify and help me out please.

divya

[former_member204513 · Accepted solution]

Hi Divya,

Please check in these areas.

Go to VL02N transaction enter the delivery number then go in to that delivery then go in to the Transport tab here you check this delivery is relevent for the tranportation planning or not through the field Trns.plan.stat. if this field shows not relevent for transportation planning then do configuration settings in IMG

SPRO>Logistics Execution>Transportation>Shipments>Maintain Transportation Relevance.

Complete the picking of the delivery.

While creating shipment document select the deliveries like this.

Go to VT01N transaction enter your Transportation planning point and shipment document type after that you select the delivery for the shipment through clicking on Select deliveries(F6) push button (second icon from the top right side).Now sytem will take you to the delivery selection screen here you enter the data for selection then execute now the deliveries will be assigned to the shipment.

Go through this link for more details

http://help.sap.com/saphelp_47x200/helpdata/en/91/db0b374e4e7c64e10000009b38f839/frameset.htm

I hope it will help you,

Regards,

Murali.

[Former Member]

Dear Murali,

PROBLEM IS SOLVED.MANY THANKS FOR YOUR VALUABLE SUGGESTIONS.

[Former Member]

Dear sap gurus,

i have checked route is determined in the delivery -header level.

i have done picking, while i try to create shipment the same error ( delivery is not assigned) is throwing.

please help me on this

divya

[Former Member]

Hi Divya,

Please Refer to the note and check whther u have followed the standard process or not

Hi,

pl check this notes.

Shipments & Transportation

1) Maintain transportation planning point through Menu as follows:

IMG transportationEnterprise Structure  Definition  Logistic Execution Maintain planning point.

Create your own like BP01 enter the general data¡¯s required

2) Defining modes of transport:

BasicIMG Routes Logistic Execution Define modes of Transportation Transportation Functions Define routestransport

Use the standard like:

Shipping type: 01

Description: Road

3) Define shipping types :

Basic IMG Define shipping typesLogistic Execution Transportation Transportation FunctionsRoute

Or through T-code: SM30

PT: 01

Description: Truck

Mdtr: 01

STPG: 0001

4) Define transportation connecting point :

BasicRoutes IMG DefineLogistic Execution Define transportation Transportation Transportation Functions routesconnection points

Copy the std point and make it FB01 as departure zone and FB02 as destination zone

5) Define routes and stages.

BasicRoutes  Define routes IMG Define Logistic Execution  Transportation routes and stagesTransportation Functions

Use the standard route and copy it as FB0001 and enter the departure zone and destination as what we created.

6) Defining Transportation Zone:

IMG Define transportationLogistic Execution  Transportation Basic Transportation Functions zones Route Router determination

Use the standard transportation zone depending on the route so as for the example use 0000000003 - Southern Region

7) Maintain country or transportation zone for shipping points

 Route determination IMG  Logistic Execution  Transportation Maintain country and Basic Transportation Functions Route transportation zone for shipping point

Shipping point be ASH1 and route as 0000000003 which is assigned to country India

😎 Maintain route determination:

Basic Route IMG Route determinationLogistic Execution Maintain route Transportation Transportation Functions determination

Country of departure: India

Departure Zone: 0000000003

Country of destination: India

Destination Zone: 0000000003

And enter the data’s needed like shipping condition 01, etc.

Maintain Transportation relevance for shipping point, sales document type and delivery types.

9) Now create shipping types

IMG Define Logistic Execution types Transportation  Shipments shipment

Copy the standard 0001 and make it to AFIL

10) Define and assign traffic zones through T-Code: T_76 (or) thru menu as follows

BasicIMG Define Logistic Execution and assign Transportation  Shipments cost functions tariff zones

Copy the standard and make it to FABTARIFF and assign our transportation planning point as ATP1, ATP2 assign tariff zone to every particular transportation planning point

11) Define and assign pricing procedures

IMG define and Logistic Execution  Transportation Shipments cost procedures Pricing  Price control assign pricing

Copy the standard shipping cost pricing procedure SDFC00 to FBSC01

12) Assign purchasing data:

IMG Assign purchasing data Logistic Execution  Transportation Shipments cost Settlement

13) Assign transportation planning point to shipping condition, purchase organization, purchasing group and to plants.

14) Define Automatic G/L account determination:

 IMG Automatic G/L Account Determination Logistics Execution Transportation Shipment CostsSettlement

Or through T-code: OMWB

Use G/L account 614000 as used in standard

15) Automatic determination of CO assignments:

Transportation Shipment Costs  Settlement IMG Automatic Logistics Execution Determination of CO Assignments

Or T-code: OKB9

16) Maintain shipping point address.

 Logistics Execution  Enterprise Structure Define, copy, delete, check shippingDefinition point

17) Creating G/L account centrally.

Financial  General Ledger  Master Records Accounting Accounting

Individual Processing Centrally

Or through T-Code: FS00

18) Enter the G/L account 614000 to the company code AFIL

19) Create transportation condition records:

Master data Transportation  Shipment cost  PricesLogistic Execution create

Or thru T-code: TK11

Enter condition type FB00 that is freight condition type, which is used as standard in the shipping cost pricing procedure.

Enter the price and save it

Process:

1. The system determines the pricing procedure for the shipment cost item-using transportation planning point, service agent and shipment cost item category

2. Calculation Basis

3. Condition Record

4. Access sequence.

For the sales order, create a delivery using VL01N and pick the goods. Now create a shipment using VT01N and assign the delivery to the shipment document. Make sure to enter the carrier and other details before performing the transportation planning and execution. Save the shipment document and PGI for the delivery would be done automatically.

A shipment represents a physical goods movement between two or more locations.

For the system to create a shipment, shipping-relevant deliveries must exist.

You use Transportation Planning to group pending deliveries into shipments and then to perform the shipments.

The outbound delivery documents contain routes that the system calculates in route determination, and a transportation planning date for the delivery.

Dynamic transportation planning is responsible for grouping together outbound deliveries into shipments that have at least the same route, visit plan type and the same transportation planning date.

The following restrictions can be taken into account for a shipment in Dynamic Transportation Planning:

• Weight

• Volume

• Variable capacity

• Number of stops

• Maximum duration

• Loading units

Create Shipment Document

Use

After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

Single document Create Transportation Planning Transportation Logistic Execution Logistics

T.code: VT01n

Enter your transportation planning point and shipment type. Press enter.

Creating the shipment cost document

Use

After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

Single document Create Shipment cost  Transportation Logistic Execution Logistics

T.code: VI01.

After creation of shipment cost doc. You settle the Shipment cost.

Go to VI02, enter shipment cost no.and press enter.

Then go to Overview -- Fright cost items, Select the line item and double click it.

Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.

On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.

Press save button on the current screen.

Shipment cost settlement and documents:

Use

After the shipment cost settled in shipment cost document, it has the following affects:

It creates a service entry sheet that refers to the purchase order determined.

It posts acceptance of services performed.

It creates an accounting document for the accruals.

Further subsequent documents are created in FI.

Create Delivery:

T.code: Vl01n

Create TO:

T.code: LT03

Create Shipment Document

Use

After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

Single document Create  Transportation Planning  Transportation Logistic Execution Logistics

T.code: VT01n

Enter your transportation planning point and shipment type. Press enter.

Creating the shipment cost document

Use

After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

Single document Create Shipment cost  Transportation Logistic Execution Logistics

T.code: VI01.

After creation of shipment cost doc. You settle the Shipment cost.

Go to VI02, enter shipment cost no.and press enter.

Then go to Overview -- Fright cost items, Select the line item and double click it.

Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.

On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.

Press save button on the current screen.

Shipment cost settlement and documents:

Use

After the shipment cost settled in shipment cost document, it has the following affects:

It creates a service entry sheet that refers to the purchase order determined.

It posts acceptance of services performed.

It creates an accounting document for the accruals.

Further subsequent documents are created in FI.

Generally process is-

1) VL01N

2) VT01

3) VL02N - PGI

4) VI01

5) ML81N – Service Entry Sheet

6) MIRO – Invoice Verification

Shipping docs (VT01) are created before PGI...

You cannot carry out transportation planning or creation of shipment after the goods issue has been executed. Once goods issue is done it means that the material has left your premises so there is no need for a transportation planning after it.

In case you need carry out the shipment documents at the end of the day you could just create the delivery documents during the day and at end of the day create the shipment documents and the goods issue

Hope this will help

Reward Point if helpful

thanks,

Raja

[alpesh_saparia3]

Hi,

Check to be done for error you getting are:

+ Check delivery header shipment data whethere Route is determined or not.

+ For PGI status when you go to screen where you put delivery no, there you can also pass the delivery status e.g. Goods movement status.

[Former Member]

Hi,

In standard while creating delivery document you have to Do Picking.

After picking you have to create Shipping document and after this you have to do PGI.

Hope this will help.

thanks,

Raja

[Former Member]

Hi Divya,

Do the picking and then try to create the shipment.

PGI takes place only after createion of shipment document.

Regards,

Malelsh