Description of the various registers.

[Former Member]

Hello

Please give me the description as well as when the entries are

made in the specific registers.

RG23 A Part -I

RG23 A Part -II

RG23 C Part -I

RG23 C Part -I

RG1

PLA

RG23 D

From

Shikha

[Former Member · Accepted solution]

Hi,

RG23 A Part -I -

---

Qty update of Material

RG23 A Part -II -

---

Value update of Material

RG23 C Part -I -

---

Qty update of Asset

RG23 C Part -II-----Value update of Asset

RG1--Finished goods stock update

PLA -- Utilisation

RG23 D -- Depot

Reward if useful

Regards

[Former Member · Accepted solution]

Hello Sir,

Can u just elaborae a bit on all the registers.Is there any transaction through which i can see the entries made in the various registers.

I am very much concern to know about the PLA register.

why it is need,when the entry is paased into this.It has some impact at the time of return file.Payment through TR6 Challan.

Please reply ..........

From

Shikha

[Former Member · Accepted solution]

Hi,

When you want to make Sales, you will use the credit availed when receiving the material.

For example,you have to make excise payment of 1 lakh.But the credit availed in your hand is only 60000. To compensate 40000,you will use the TR6 challan and pay to govt.

Regards

[Former Member]

Hi,

PLA - Personnel Ledger Account

RG23D - Register for Depots

Pls go thru the link

http://help.sap.com/saphelp_erp2005vp/helpdata/en/09/ebf138cdd78a4be10000000a114084/frameset.htm

reg

Durga

*Reward points

[Former Member]

Hi

Refer

http://help.sap.com/saphelp_erp2005vp/helpdata/en/40/a23c39129ffe2ee10000000a114084/frameset.htm

Register RG 1

Definition

A register of excisable finished goods kept by manufacturing plants. The register shows goods movements from the factory to a store specifically for excisable finished goods.

Use

The SAP system generates all the necessary entries in the register, and to prepare a copy of the register.

Set the material type to Finished Goods in the material masters that you use for finished goods.

Register RG 1 Entries

Use

The SAP system creates all register RG 1 entries automatically.

Features

In most cases, the system does not generate an RG 1 entry at runtime. It generates any missing entries when you execute the Register Update program (see below).

It assigns all entries a serial number.

Activities

Customizing

If you want the system to generate entries for goods issues entered using the standard Goods Movement transaction, MIGO, specify in Customizing for Logistics u2013 General, by choosing Taxes on Goods Movements ® India ® Basic Settings ® Maintain Excise Groups.

Day-to-Day Activities

The system does not automatically generate entries for goods receipts from production orders. You have to generate these yourself (see below).

Nor does it generate entries for goods issues, except for goods issues entered using the Goods Movements transaction if you have made the Customizing settings described above.

Periodic Processing

Generate the missing entries once a day using the Register Update program.

Reporting

Prepare a copy of the register as described under Creation of Excise Registers.

Register RG 23A/23C

Definition

A record of receipts and issues of excisable materials, as kept by manufacturing plants. The register consists of two parts:

u2022 Part I shows the quantities of the materials.

u2022 Part II shows the amounts of excise duty on the materials, and how much you have transferred to the CENVAT accounts.

Previously, manufacturers were required to keep two separate registers, RG 23A and RG 23C for raw materials and capital goods respectively. This is no longer the case, but the distinction still remains in the system.

Use

The system generates all the necessary entries in the register. You can prepare a copy of the register as required.

Part I Entries

Use

The SAP system creates Part I entries for all excisable goods movements.

Activities

Day-to-Day Activities

When you enter a goods receipt for excisable materials, the system automatically asks you if you want to create the Part I entry in Register RG 23A or RG 23C. If so, the system generates a Part I entry. If not, it does not, but you can generate all missing Part I entries later.

The system automatically enters the excise invoice number in the Part I entry. If the excise clerk has already captured the excise invoice when the warehouseman enters the goods receipt, the system enters the excise invoice number in the Part I entry immediately. If the warehouseman enters the goods receipt before the excise clerk enters the excise invoice, the Part I entry does not contain a link to the excise invoice number. However, the system updates the excise invoice number automatically when the excise clerk captures the excise invoice later on.

The system does not automatically generate Part I entries for goods issues of excisable materials, with two exceptions:

u2022 When you enter a goods issue for vendor returns

u2022 When you enter a goods issue for stock transport orders for plants, but only when you use the Goods Movements transaction

Periodic Processing

Generate the missing entries once a day using the Update of Registers RG 1 and RG 23 (Part I) program.

Reporting

Prepare a copy of the registers as described under Creation of Excise Registers.

Part II Entries

Use

Whenever you u2013 as a manufacturing plant u2013 post an incoming excise invoice, or create an outgoing excise invoice, the system automatically creates an entry in Part II of the appropriate register (RG 23A or RG 23C).

Features

The system assigns all Part II entries a serial number, and creates an accounting document for each, to transfer the various types of excise duty to the appropriate CENVAT account.

Activities

Day-to-Day Activities

The system only creates a Part II entry when you post an incoming excise invoice. It does not create one if you only capture an excise invoice. That way, you can ensure that excise clerks can capture excise invoices but cannot make any Part II entries. The excise supervisors can then check and post the excise invoices posted by the clerks.

Similarly, the system also creates a Part II entry when you post an outgoing excise invoice.

Reporting

All Part II entries are shown when you prepare the excise registers.

CENVAT Document

Definition

An accounting document that the system automatically creates when it generates a Part II entry.

Use

Customizing

Specify which document type you want the CENVAT documents to use, in Customizing for Logistics u2013 General, by choosing Taxes on Goods Movements  India  Basic Settings  Maintain Company Code Settings.

Day-to-Day Activities

When the system generates a Part II entry for an incoming excise invoice, it creates a CENVAT document to debit the excise duty to the excise duty account, and credit it to the CENVAT clearing account:

The excise duty is cleared from the clearing account when the accounting clerk enters the vendor invoice.

When the system generates a Part II entry for an outgoing excise invoice, it creates a CENVAT document to debit the excise duty to the excise duty account, and credit it to the CENVAT suspense account:

Register RG 23D

Definition

A record of receipts and issues of excisable materials, as kept by depots.

Use

In procurement, when the warehouseman posts a goods receipt, the system creates a register entry.

In sales, when a sales clerk creates a sales order, he has to specify which excise invoices were delivered with the goods that are being sold. Then, when the warehouseman posts the goods issue, the system generates another register entry.

The system generates all the necessary entries in the register. You can prepare a copy of the register as required.

Register RG 23D Entries

Use

The system creates RG 23D entries for all receipts of excisable materials, and when you enter a goods issue, you specify which RG 23D entries the goods came from originally.

Activities

Day-to-Day Activities

When you enter a goods receipt for excisable materials, the system generates a Part I entry in Register 23D.

The system creates one entry for each goods receipt, each of which is numbered with a serial number. Each entry contains a separate line item for each material in the goods receipt, and each line item has its own folio number.

When you enter a goods issue, you have to specify which folio numbers are associated with it. Again, each entry has its own serial number. The excise duty associated with these items is then added to the customer invoice.

Reporting

Prepare a copy of the registers as described under Creation of Excise Registers.

Example

A purchasing clerk places an order with a vendor. When the warehouseman enters the goods receipt, the system generates the appropriate RG 23D entry automatically, as follows:

The RG 23D entry contains a separate line item for each material in the goods receipt, and each line item has its own folio number.

Later that day, a second lot of goods is delivered. Again, the warehouseman enters the goods receipt in the system, and the system creates the RG 23D entry automatically.

This is the second RG 23D entry, so the serial number is 0002. The folio numbers start at the next available number, in the example, 004.

Later on, a sales clerk enters a sales order. When the excise clerk selects the RG 23D entries to go with the goods issue, the system generates the following RG 23D entry:

Creation of Excise Registers

Purpose

You follow this procedure to create the excise registers.

Process Flow

1. You update register RG 1 and the Part I registers daily.

This report updates any missing data for the RG 1 register, and Part I of the RG 23A and RG 23C registers. Its main purpose is to update the issue information in the Part I register, which is not otherwise tracked by the system.

2. When you need to submit the registers, you run the Data Extraction report, and the system saves the data to an internal table.

3. You run the Register Printout report, which reads the data from this table and prints it out.

Vendor Master (Excise Data)

Definition

The part of the vendor master record that contains information relating to excise duty.

Use

In conjunction with other data, this data is used to calculate excise duty on various transactions.

To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes  Master Data  Excise Rate Maintenance, and then select the following options described below.

Structure

The excise part of the vendor master is divided into the following screens:

Vendor Excise Details

On this screen, you enter your vendors' tax numbers, which are used for various forms of correspondence and reports:

u2022 Excise registration number (and the range, division, and collectorate in which this is located)

u2022 Central sales tax (CST) number

u2022 Local sales tax (LST) registration number

u2022 Permanent account number (PAN)

In order for the system to be able to calculate which rate of excise duty to apply on purchases from the vendor, you must also:

u2022 Assign it a vendor excise duty status (for more information about how this works, see Determination of Excise Duty Rates)

u2022 Specify what type the vendor is, for example, a manufacturer, first-stage dealer, or importer for 57AE returns

u2022 If the vendor qualifies as a small-scale industry (SSI), you must also specify:

o What its SSI status is (which you must first have defined under SSI rates, see below)

o Whether or not it is participating in the CENVAT scheme

SSI Rates

On this screen, you define the excise rates that apply to purchases from vendors that qualify as SSIs. You define one status for each band (or "slab") of sales volume provided for by the law, and for each SSI status, the rates of excise duty that applies to that slab under the two schemes (see Excise Duty for Small-Scale Industries).

Excise Indicator for Plant and Vendor

On this screen, you define the final excise duty indicator (for more information about how this works, see Determination of Excise Duty Rates).

Material Master (Excise Data)

Definition

The part of the material master record that contains information relating to Indian excise duty.

Use

In conjunction with other data, this data is used to calculate excise duty on various transactions.

To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes  Master Data  Excise Rate Maintenance, and then select the following options described below.

Structure

The excise part of the material master is divided into the following screens:

Chapter IDs

On this screen, you define the chapter IDs and corresponding descriptions as described in the excise tariff structure. This information is used when you create excise invoices and is also shown in the various excise registers.

Material and Chapter ID Combination

On this screen, you maintain the excise data relating to your materials. For each material, specify:

u2022 Chapter ID

u2022 Whether the material can be sent to subcontractors (see Subcontracting)

u2022 The material type

This denotes, for example, whether the material is a raw material, a capital good u2013 this affects the CENVAT process u2013 or if it is a finished good on which excise has been paid, to be covered by the Update of RG 1 and Part I Registers.

u2022 Whether you accept more than one goods receipt per excise invoice, and if so, whether the excise duty should be credited to the CENVAT account immediately a goods receipt is posted (multiple credit) or not until all the goods receipts have arrived (single credit) (see Multiple Goods Receipts for a Single Excise Invoice)

This information is valid for a given plant. If the information is valid for all of your plants, however, leave the Plant field blank.

Material Assessable Value

On this screen, you maintain the net dealer price and the assessable value of all materials that you send to subcontractors or for any other issue. These values serve as the excise base value when the materials are issued, and tell the system how much excise duty to reverse from your CENVAT account.

CENVAT Determination

On this screen, you specify which raw materials are used to produce which finished (or semifinished) goods. The system uses this information to determine whether it you can claim a CENVAT credit for a material.

Excise Tax Rate

On this screen, you specify for each chapter ID every possible rate of excise duty that might apply, so you must take into consideration each permutation of plant and customer; and each combination of plant and vendor.

You can maintain the basic excise rates in the following forms:

u2022 Ad valorem

u2022 Specific

u2022 As a combination of both

For each rate, specify until which date it applies.

You can also maintain the additional excise duty and special excise duty in ad valorem form, should any apply. If you need to give these rates as a fixed sum, use the Quantity Based AED and SED screen.

Additional Excise Rate

On this screen, maintain any cess applicable.

Exceptional Material Excise Rate

On this screen, maintain any exceptions that apply to the excise rates that you have defined. Exceptions can apply to a single material from all vendors, of to a single material from one vendor only. If you have an exceptional rate for a customeru2013material combination, you can maintain it here as well.

Sales Tax Setoff Percentages

On this screen, maintain the percentage of local sales tax on inputs that you can deduct against LST on outputs. The setoff amount is deducted from the inventory valuation of the material. Currently very few states, for example, Maharashtra and Gujarat, participate in this scheme.

Regards

Amuthan M