output

[Former Member]

Goodafternoon gurus:

When I am creating a bill and saving it and then giving issue output to...and then header preview, the system does not respond....

should I maintain condition records?

where and how to maintain, please give me the steps

[Former Member · Accepted solution]

Hi,

For getting any output either by print, Fax, or any media you have to do output determination. output determination is also carried by Condition techniques. The detail procedure for Output Determination is

OUTPUT DETERMINATION

OutPut Determintaion :

Output is a form of media from your business to one of its business partners or it can be within the organization. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination.

Types of Output:

Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)

--> PRINT OUTPUT:

Configuration path: ( following are the steps)

1)SPRO-> IMG-> Basic Functions-> Output Control-> Output Determination-> Output Determination using Condition Technique- >Output Determination for Sales Documents (or you can use output determination for billing documents depending on your requirement).

2)Create Condition Table: select the field Sales Doc Type from field catalog & Save

3)Maintain Access Sequence: 4-digits code & description.

4)Assign condition table to access sequence. Select Accesses line item and Go To Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.

Maintain Output Types:

AF00: Inquiry

AN00: Quotation

BA00: Order Confirmation

LD00: Delivery

RD00: Invoice

Select BA00 & Copy & Rename. Give the same 4-digit code as given to access sequence.

You Can Maintain:

Languages of Output

Partners (to whom you need to send output)

Print Program- print specification

Sap Script- layout

Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.

Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries and create your own 6-digit code with description. Select the procedure, go to Control Data. Here mention the output type i.e. condition type and leave requirement and manual only columns as blank.

Determination Rule: link the 6-digit procedure code to doc types.

Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.

Once you press enter you will come across 2 key combinations:

Sales organisation/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language.

It contains: Sales Orgnisation, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}

Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.

Path For Output Determination For Sales Documents: Logistics Sales/distribution Master data Output  Sales Document Create (t-code VV11)

Path for Output Determination for Delivery Documents : Logistics Sales/distribution Master data Output  shipping Create ( t-ode VV21)

Path for Output Determination for Billing Documents : Logistics Sales/distribution Master data Output  Billing Document Create ( t- code VV31)

Hope this will help you.

Reward point if helpful.

Thanks

Raja

[Former Member · Accepted solution]

but this procedure is for specific customer and sales order or billing doc I think...right

but I want that when i create excise invoice I should be able to see the output preview and print it also irrespective of customer or order number

[Former Member · Accepted solution]

Hi,

go to Menu bar : Extras : Output: Header/Item : Edit and maintain the entries Like which kind of output you want and the medium. save it.

Then follow the same path for Seeing the Print preview.

Hope this will help you.

Reward Point if helpful

Thanks,

Raja

[Former Member · Accepted solution]

but dont want to give it manually everytime

got to have it once for all

[Former Member · Accepted solution]

I Think you have to maintain Condition records for the output type you want.

You can use VV11 for Maintaining record for sales document

VV21 for maintaining record for Delivery document

VV31 for billing document.

As i sent you the output determination procedure, you can maintain the condition record for each and everycustomer depending upon the inclusion of condition table.

And also Output determination can be configured based on either the customer master record or the condition technique.

So you dont have to do it everytime.

Hope this will help you,

Reward point if helpful.

Thanks,

Raja

Edited by: Raja Singh Chhabeda on Jun 16, 2008 1:01 PM

[Former Member]

Hi,

You should maintain condition record in VV31 and go to transcation code NACE and findout weather maintained the process routine or not.

Regards,

Murthy