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author's profile photo Former Member
Former Member


Goodafternoon gurus:

When I am creating a bill and saving it and then giving issue output to...and then header preview, the system does not respond....

should I maintain condition records?

where and how to maintain, please give me the steps

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    author's profile photo Former Member
    Former Member
    Posted on Jun 16, 2008 at 10:17 AM


    For getting any output either by print, Fax, or any media you have to do output determination. output determination is also carried by Condition techniques. The detail procedure for Output Determination is


    OutPut Determintaion :

    Output is a form of media from your business to one of its business partners or it can be within the organization. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination.

    Types of Output:

    Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)


    Configuration path: ( following are the steps)

    1)SPRO-> IMG-> Basic Functions-> Output Control-> Output Determination-> Output Determination using Condition Technique- >Output Determination for Sales Documents (or you can use output determination for billing documents depending on your requirement).

    2)Create Condition Table: select the field Sales Doc Type from field catalog & Save

    3)Maintain Access Sequence: 4-digits code & description.

    4)Assign condition table to access sequence. Select Accesses line item and Go To Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.

    Maintain Output Types:

    AF00: Inquiry

    AN00: Quotation

    BA00: Order Confirmation

    LD00: Delivery

    RD00: Invoice

    Select BA00 & Copy & Rename. Give the same 4-digit code as given to access sequence.

    You Can Maintain:

    Languages of Output

    Partners (to whom you need to send output)

    Print Program- print specification

    Sap Script- layout

    Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.

    Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries and create your own 6-digit code with description. Select the procedure, go to Control Data. Here mention the output type i.e. condition type and leave requirement and manual only columns as blank.

    Determination Rule: link the 6-digit procedure code to doc types.

    Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.

    Once you press enter you will come across 2 key combinations:

    Sales organisation/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language.

    It contains: Sales Orgnisation, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}

    Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.

    Path For Output Determination For Sales Documents: Logistics Sales/distribution Master data Output  Sales Document Create (t-code VV11)

    Path for Output Determination for Delivery Documents : Logistics Sales/distribution Master data Output  shipping Create ( t-ode VV21)

    Path for Output Determination for Billing Documents : Logistics Sales/distribution Master data Output  Billing Document Create ( t- code VV31)

    Hope this will help you.

    Reward point if helpful.



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    • Former Member Former Member

      I Think you have to maintain Condition records for the output type you want.

      You can use VV11 for Maintaining record for sales document

      VV21 for maintaining record for Delivery document

      VV31 for billing document.

      As i sent you the output determination procedure, you can maintain the condition record for each and everycustomer depending upon the inclusion of condition table.

      And also Output determination can be configured based on either the customer master record or the condition technique.

      So you dont have to do it everytime.

      Hope this will help you,

      Reward point if helpful.



      Edited by: Raja Singh Chhabeda on Jun 16, 2008 1:01 PM

  • author's profile photo Former Member
    Former Member
    Posted on Jun 16, 2008 at 11:14 AM


    You should maintain condition record in VV31 and go to transcation code NACE and findout weather maintained the process routine or not.



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