cancel
Showing results for 
Search instead for 
Did you mean: 

PO Issue Need Advice

Former Member
0 Kudos

In our system we have a PO (stock transfer) line item where there has been a a goods issue of 4 cases and a delivery for 4 cases. Those documents were posted in error and were actually one case short so a goods reciept for 3 cases was posted. The issue is now we have an old open PO for one case of this line item. Currently final delivery is checked in the delivery tab and we were told to simply click delivery complete but we get an error saying faulty lines and indicator cannot be set for this line item. How can we correct this using proper procedure?

Accepted Solutions (0)

Answers (4)

Answers (4)

Former Member
0 Kudos

We are handling lot of issues like this. I will share our method.

1) Though any shortages in supplies, strictly we have advised our stores person to make GR for full quantity.

2) If the shortages are minor, we will adjust the qty. once in month through physical Inventory process.

3) If shortage is more, we will inform to supplying plant to send the shortage qty. along with next consignment. (Out of SAP)

4) If any loss in transit, (value also more) we will prepare GR for full qty. and escalate to higher officials. With their accpetance we will adjust the inventory. Enquiry process will undergo seperately.

5) Whatever the reason, we will not keep the stocks in tranisist.

My advice for your case:

1) Prepare GR for balance 1 case and try to get the same from supplying plant.

2) Prepare GR for balance 1 case, and prepare GI & delivery for 1 case and sent back to supplying plant (paper work only).

Regards.

Karthik Params

former_member581212
Active Contributor
0 Kudos

Hi,

I think you should have used the dilievery in while entering GR for the PO...Now one thing you can do is you cancel the Last GR make new one with the deffined indicator...

Rgds,

Priyanka

Former Member
0 Kudos

HI, u can change the TO with ME21N, and slecect the indicator deliv.compl in the tab page Delivery

Former Member
0 Kudos

When we try checking delivery complete we get an error "delivery completed indicator cannot be set" and "purchase order contains faulty lines", what would be reason for this?

Former Member
0 Kudos

Hi James

First this question is not clear. Are you doing GI or GR for the PO(I have understood it as GR for 4 cases)

And you can always receive the goos less in quantity ordered in PO(STO).

Delivery complete dosent mean the PO quantity is delivered.

It means checking the goods and receiving them and making sure the quality aspects and other deivery factors.

So ther is no problem in receivinge goods in less.

Please make it little clear and I will be able to help you.

Former Member
0 Kudos

Hi Prasad,

A goods issue and delivery was done for four cases and another user did a goods receipt for three cases. So now the PO is open for that line item and shows in MD04 as one case in transit. We just want to close it out. Let me know if you need more details and appreciate the help.

Former Member
0 Kudos

Hi

You need to reverse the Goods issue of 1 Item which is in transit, if it is possible.

or else You need to take the Goods receipt of the Material 1 qty which was lost in transit & close the PO.

Thanks & Regards

Kishore