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About AP Down Payment Request, AP Down payment invoice and AP reserve inv.


Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.

Best regards,


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2 Answers

  • Posted on Jun 15, 2008 at 02:15 PM


    There is a business need for companies to issue/receive Invoices including tax (or

    VAT) for Down Payments made or received. These Invoices can then be cleared with

    partial or final Invoices. Companies can record a Down Payment received in SAP

    Business One by creating a Payment not based on an Invoice. However, due to legal

    requirements in certain countries the recording of a Down Payment requires an Invoice

    or a billing document.

    Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice

    resembles a regular Invoice and the Down Payment Request resembles a Sales

    Quotation. The user may define a different series under Invoices to be used in the

    Down Payment document. Neither of these two documents affects the On Hand stock

    or the stock valuation. They can be of Items or Service type.

    The process for them are:

    Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.

    Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.

    For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.

    Hope this helps,

    maggie an

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  • Posted on Jun 16, 2008 at 02:50 AM

    Hello Alberto Mendez

    Please refer to below link for down payment info.:

    Please help me

    You can create an AP Reserve Invoice based on a PO.

    This will create a Journal Entry and close the PO.

    Then you can make an Outgoing Payment based on the AP Res.Invoice, and when you actually receive the Item, you can create a GRPO based on the AP Reserve Invoice.

    Hope it helps.

    Wilma Wang

    SAP Business One Forums Team

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