Cost center standard reports e-mailed to internet addresses automatically

[Former Member]

Hi

I have the need to create some kind of automatic procedure for Cost Center reports.

Basically I would like to have the system send Cost center reports monthly automatically to the internet address of each responsible.

Since I suppose there is no standard process that could have it done in one step, I thought about the creation of several jobs, one per cost center, that would run the report and send it to the users, as an excel attachment.

However I don't find a way to do it correctly, not even on line. So, my question is to know if my initial request is possible in SAP (Sending automatically cost center reports to several different email addresses) How?

Thanks a lot for your answers.

Jorge Ribeiro

[Former Member · Accepted solution]

Hi Jorge,

Only way for this abap development. We already are using this facility, even any release or closure of sale order, change in price etc are also sent via mail to concern high authorities.

SAP server need to be configured with your mail server. I am not aware about BASIS configuration for this.

But this is very much possible.

Cheers

Ashok kumar

[Former Member · Accepted solution]

Hi again, and thank you for your quick reply.

However, it seems there are standard options in the system for this situation, using transaction S_ALR_87013611.

Have you tried it?

[Former Member · Accepted solution]

Jorge,

i know this T-Code. there are t-code for every report to send mails, but to SAP users / on SAP user IDs only.

To send the users with external IDs you need to configure the SAP server with your mailing Gateway, after then only this will be possible. so Contact your basis person for this.

hope you got the point.

Cheers

Ashok kumar

[Former Member · Accepted solution]

Hi again,

In that sense, I would like to clarify my question.

I want to use this standard transaction, and automatically send the excel output to the e-mails of the responsibles. All the responsibles have SAP user IDs.

I understand that I may need basis configuration.

But do I also need ABAP?

Thanks,

Jorge

[Former Member · Accepted solution]

Hello,

I will have to detail how the process will work in SAP for these reports to be sent by e-mail to each Cost Center responsible (being or not SAP users).

One thing is the BASIS part, where they will have to find out a way to SAP to be able to send mails externally.

Another thing is to generate automatically the reports and make the link to the external e-mail address to be sent.

I was thinking about creating an ABAP program with a related table with Cost Center/Responsible/e-mail address.

When decided, this program would be executed, and would execute the standard report transaction for each cost center and create several files in the application server, one per cost center.

Then, the same program (or another one) would pick each file and send it to the responsible/e-mail address.

Does it make sense to anyone?

Do you have any easier solution? Or anything more standard??

Thank you,

jorge

[Former Member]

Hi Jorge,

Try T.Code: SM36 - Define Background Job. You can schedule your job - Cost Center Report. Under Spool list recipient, you have the following options. You can specify the email address to forward the report after it is executed.

Internal User

Distribution lists

External addresses

Addresses and Internal users

Organizational units

Hope it helps.

James