Deduction amounts from HR Payroll

[Former Member]

Dear Friends

In our payroll system we need to deducted balances amounts from few employees.

Hear we are treating employee is a vendor.

1. when we run the payroll how it will update the employee/vendor account.

2. Our requirement is employee/vendor account has to be updated. each and every transaction.

Like Salary, Loan, Salary Advance, other diductions if it is there.

How we can maintain. Please help me.

Regards

Sree

[jayantvenkata]

Dear Friends

In our payroll system we need to deducted balances amounts from few employees.

Hear we are treating employee is a vendor.

1. when we run the payroll how it will update the employee/vendor account.

2. Our requirement is employee/vendor account has to be updated. each and every transaction.

Like Salary, Loan, Salary Advance, other diductions if it is there.

How we can maintain. Please help me.

Regards

Sree

Hello

First you need to create wage types which will carry these deduction amounts,and then have these wage types assigned to Symbolic accounts.

Now to determine the posting characteristics of these wage types as deduction wage types ,

Follow the IMG path as mentioned:-

Reporting for Posting Payroll Results to Accounting>Activities in the HR System>Maintaining Wage Types-->Define Posting Characteristics of Wage Types

Having done this have the symbolic accounts assigned to vendor accounts where you need to create each employee as a vendor.

This assignment can be done thru following path

Reporting for Posting Payroll Results to Accounting>Activities in the AC System>Assigning Accounts-->Assign Vendor Accounts

Hope this helps!

Regards

Ramana

[Former Member]

Thanks for your input.

do you mean to say, we need to create each symbolic account for each employee?????

Here we facing the problem one symbolic account is not accepting for all employees.

Please help me.

Regards

[jayantvenkata]

Hello

No you need not create a symbolic account for each employee.

Let us take an example.

Say there are 3 employees A,B,C

Now employee A has 3 deductions X,Y&Z amounts

Employee B has only X &Y amounts

Employee C has only Z amounts

Now first thing to be done is create 3 wage types for the 3 deductions i.e.X,Y,Z

Now you need to have 3 symbolic accounts for these three wage types or if the nature of deduction is same you can assign multiple wage types to one symbolic account.

This is done at the tab Posting characteristics of wage types.

Let us assume that each of the 3 deductions are of different nature.

In this case the 3 symbolic accounts will be created say L,M &N and each of these will assigned to the already created employee vendors.

Now let us take a case where wage types X&Y are of similar types.

In this case only two symbolic accounts are created say only P&Q

Symbolic account P will have X&Y wagetypes assigned

Symbolic account Q will have wage type Z assigned.

Now these symbolic accounts can be assigned to the already created employee vendors.

Hope this helps

Kind Regards

Ramana

[Former Member]

Thanks for your valuable input.

Let us assume that each of the 3 deductions are of different nature.

I am not clear this point. please can you explain me.

Regards

Sree

[jayantvenkata]

Hello Shree

If the 3 deductions are of different nature you will follow the

first process as mentioned:-

Let us take an example.

Say there are 3 employees A,B,C

Now employee A has 3 deductions X,Y&Z amounts

Employee B has only X &Y amounts

Employee C has only Z amounts

Now first thing to be done is create 3 wage types for the 3 deductions i.e.X,Y,Z

Now you need to have 3 symbolic accounts for these three wage types .This is done at the tab Posting characteristics of wage types.

Let us assume that each of the 3 deductions are of different nature.

In this case the 3 symbolic accounts will be created say L,M &N and each of these will assigned to the already created employee vendors.

Hope this clarifies.

Kind regards

Ramana