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author's profile photo Former Member
Former Member

Prevention of posting invoices twice

Hi All

I need suggestions and solutions on the below

scenario, where client wants to have the check

for Duplicate Vendor invoice posting with below

conditions

1.If only reference number and amt are matching.

2.Also a warning must appear when same vendor,

same document date and same amount appears

Pls let me know what are the possibilities are there for this issue...

Points will be provided

Regards

AA

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4 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Jun 09, 2008 at 11:47 AM

    Hi AA,

    All that you need to do is that, goto document type in TCode OBA7 and for the document type KR and for all other documents which are vendor related, you need to flag the "Reference Number" Checkbox.

    In the reference field, the client generally enters the physical invoice number of the vendor invoice.

    Once an invoice is posted say with refernce number ZA1 and saved, the system automatically throws an error message when the client tries to post another invoice with the same reference number to the same vendor once again there by avoiding any duplicate invoices being posted.

    Hope this answer helps you. Please assign points if found useful.

    Regards,

    Sreekanth....

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 09, 2008 at 12:26 PM

    Hai

    In vendor Master Data there is a check box called Check Dupluication of invoices.You have to keep that field as mandatory for all vendors..

    At the time of posting f-43 if any invoice number is repeated system will throw a warning message that already the invoice number exsists.You have to double click that message and check the application area and message number and go there and change the warning message to error message.simple your client reqt will be met.

    Regards

    Raghavendra.M

    SAP-Practice

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 16, 2008 at 11:15 AM

    I need to check for the invoices with the combination of reference number and the amount. If both are matching then the system should give the warning message

    Regards

    AA

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 16, 2008 at 11:39 AM

    Hi

    what raghvendra suggested is absolutely true...

    I think it checks for the combination of both amt and inv number... also make ref field as mandatory for that doc type...

    if still not working u need to resort to ur abap guy...

    rajanikanth.

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