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Validation while Posting Journal Entries

Dear Experts,

I have requirement from client wherein the Journal entry (for consolidation) should not be posted if the supporting is not attached (either in journal template or in document section).

Please let me know if any of you have came across the same requirement and any solution/work around you have

System Details:

SAPK-81008INCPMBPC

SAPK-74014INSAPUI

Regards,

Rahul

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5 Answers

  • Sep 25, 2017 at 04:32 PM
    -1

    Change the users to be only allowed to park journal entries. After parking, add the supporting documentation as an attachment to the journal entry under Services for Objects. Then have a separate user review the parked entries to be sure supporting documentation is attached, then post. You are not able to add attachments until the journal entry is created either through parking or posting.

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  • Oct 25, 2016 at 09:40 AM

    Sorry, but no way! Journal entry is not linked to any document etc...

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  • Oct 25, 2016 at 10:04 AM

    But can we do it through Badi ?

    I have workaround where I can create BPF and ask user to upload document first before going to next step of journal entry. But my only concerns is when user will not go through BPF, then such validation can't be kept in place

    Regards,

    Rahul

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  • Oct 25, 2016 at 10:28 AM

    The logic behind this is the user want to have some supporting working for each journal posted. The same working can be referred in future to understand the logic of final output.

    In absence of any working, the user should not be allowed to post entry

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    Former Member
    Oct 25, 2016 at 10:40 AM

    Hi Rahul,

    Have a look at the below note, it gives an idea that journal validation can be applied to UJ_VALIDATION using a BADI.

    2340984 - Detailed journal validation error message is not displayed

    Also this note for a parameter which says UJ_VALIDATION is applied to journals while saving.

    2163780 - UJ_VALIDATION is always triggered when saving journal.

    Also in help...a BADI is given for adding or calculating any entirs while saving a journal.....but dont know whether it can used to have a validation in it.

    http://help.sap.com/saphelp_bopacnw101/helpdata/en/34/d10429fd55426e9b6bfae6ec393fc2/content.htm?frameset=/en/74/851bcb95b94fb780593df09f73aedd/frameset.htm¤t_toc=/en/82/f51cf12cfc48c58975b9b5e6fba9aa/plain.htm&node_id=216

    Regards,

    JP

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    • Sorry, but it's not a question of user training... Users are able to always enter the same name of some saved document and the test will be happy! This is absolutely not the right way of doing any test!!!!

      not unique - it depends where and how the document is saved.

      The only way to achieve the requirements is to create new interface where journal posting is combined with document upload (plus some integrity relation between document id and journal id)