Service entry sheet in Extended classic

[Former Member]

Dear all,

I would like to check with you, what possibilities does the extended classic scenario give us for GR of services?

Currently we have limit POs for transportation services and we would like to know, how the confirmation of monthly transportation services can be managed via SRM (as it not always has to be the whole amount of PO).

And is there any way how the suppliers can do it themselves (without activating SUS) please?

Is there any "safe" way how to give them access?

Wish you a nice day and thank you in advance for your help,

Eva

[Former Member · Accepted solution]

Hi. If you create limit order and select the "confirmation and invoice" option then you can do confirmations on the PO.

You can activate the confirmation workflow so that someone in your organisation has to authorise the confirmations entered by the supplier.

Then you need to think about how to give them access.

You need to use the vendor portal for this really, this will restrict the vendor to only being able to do confirmations on their own orders.

Unfortunately I do not know a great deal about that, but someone else here on SDN should be able to help you with the vendor portal if you need it.

Regards,

Dave.

[Former Member · Accepted solution]

HI,

I know about this functionality in SAP SuS (Supplier Portal), but what I was wondering is if we can somehow get a service confirmation from the vendors by email for example and than somebody from our organization would upload it in the SAP, therefore we would not need a supplier portal and we wouldn't need to approve the confirmation.

Thanks,

Eva

[Former Member · Accepted solution]

Hi. SUS and the supplier workplace are 2 different things.

SUS is supplier self service, and is where the supplier creates sales orders, ASN's, sales invoices and so on on your system. They basically use it as their own sales system.

The supplier portal is the supplier logging on to your SRM system as a user effectively and doing confirmations or entering invoices or whatever.

You could even just give the supplier a log on to your SRM system as a normal user and give them the central receipt role and use the BADI BBP_WF_LIST to restrict the list to only those POs relevant to that supplier if you did not want to set up the supplier portal.

However, if you want to upload them have a look at function BBP_PD_CONF_CREATE.

Regards,

Dave.