Inventory Account not defined!!

[Former Member]

Its urgent!

Our client was trying to post AP Invoice based on 9 GRPO. All the Items are managed by Warehouse and the accounts too is set by Warehouse.

But when the invoice is posted it is throwing an error 'Inventory account is not defined , 'Item-Code' [Message 173-77]'

(I have defined all the accounts properly)

now they want to do the invoice. how to overcome this?

Edited by: Shivanesh Dhanasekar on Jun 3, 2008 3:27 PM

[lorna_real · Accepted solution]

Hello Shivanesh,

It may have been possible that one of the Item's status has changed (non-stock during the Goods Receipt PO and stock during AP Invoice). Stock status can be updated in earlier patch releases.

SAP is trying to reverse the entry created during the Goods Receipt PO and it cannot find the entry to be reversed; and hence giving the error message. Kindly verify the history of the items.

Hope the above helps.

Regards,

Lorna

[Former Member]

Hi

Pls check in item MD - inventory tab

SET G/L by - WAREHOUSE is there are not

Regards,

gopal

[lorna_real]

Hi Shivanesh,

As the company allows Negative Inventory, is this account defined? Also, is there a value in the Price Difference Account?

Regards,

Lorna Real

[Former Member]

Hi Frens!

Jeyakanth - no Accoutns field is blank. n we hav'nt defined any default whse for any item.

Natalia - it is there all accounts been defined n set properly

Michael - The case u suspected is correct. our client will do grpo n in some cases they 'll do delivery b4 invoicing the Purchase. but the wonder is this process is been done for past 2 months without this type of error. so blinking where cud the problem be?

Lorna - Hi! i check the history of items and found no changes reg. the stock n non stock status. but only change done is they hav defined the Customs for item at second time. but i dont think it wud affect a much.

Is there any light over this isue?

Shiva.

[former_member186095]

Shivanesh,

I think this issue seems relate to the accounting flow system definition in B1 if using item group.

The case in the company, the user said they did issue of the material because they have set allow negative inventory. So, once they issued the item that is not available, the stok on hand, is minus.

Once there is a good receipt PO that the item qty is as same as minus quty, the stock become zero.

After that when user create A/P invoice, the error appears.

So, I suggest create a good receipt with same quantity with GRPO qty and then create the invoice after that, create good issue to reduce the stock that has been received.

Nevertheless, I am still not clear why the user untick block negative inventory, I am afraid it was caused by the item need in a hurry and SBO blocked issuance of item. user decided to untick it because of the quick need

Rgds,

[former_member186095]

Hi,

This is probably caused that you want to make A/P invoice based on GRPO but the item has been issued or delivered. Then currently there is no stock on hand for the item. Actually the error message will also tell the row no. Usually item code ....(3), it means the item that is located in the row line 3.

So, if the item has no more stock on hand, just perform good receipts and add the invoice, afterwards, good issue the items.

Rgds,

[Former Member]

Hi,

In the Item Master Data, Stock Data tab make the Stock Account visible (if it's not visible, go to Form Settings to make it so) and check this field for all your items on the AP Invoice. Probably there is one for which it is not set up.

Regards,

Nat

[former_member187989]

hi shiva,

Check reqd. GRPO activate G/L account in form settings in row format to visible and active,You can see in any one of the line items G/L account is blank/missing and also check default

warehouse is set properly.

If it so correct it to required warehouse in AP invoice.

Hope above answer will solve your problem.

Jeyakanthan