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Sending Tasklist to user group from collaboration room

Former Member
0 Kudos

Hi Experts,

I have to send task list to a user group. This group contains 5 members of this room. When i create a tasklist from my room & send it to group it showing error like this

" Enter valid assignees for task number 1 " . how can i rectify this?

Regards,

Kumar.

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

HI

u can add ur room members to ur CLP (collaboration launch pad) using contacts---> add room member from clp.

once it is added select u can find all the room members are arranaged in group.

select this group and go to collaboration -


>create task from user context menu.

in this way it can work

regards,

vijay.

ps: as far as i know u can assign either user or group u created in the ume of portal and not the group consist of room members.if u r tryinging to assign the assignee in ur approach.

Former Member
0 Kudos

Hi Vijay,

Yes, when we select the user or group it fetch from ume only, so we cant to add a group which is in CLP. I want to send a tasklist to user group, but it showing error. Any other idea...

Regards,

Kumuar

Former Member
0 Kudos

Hi Kumar

dont make it complex

as i said in earlier post u can send a task to all team member of a particular room only from CLP.

so open ur clp follow my earlier post

i think u should be the owner of the room in order to add ur room members in a group form but check out this condition.

if u wanna picture view of how this group in clp appear then i can send u via email.

but i need ur email address to do that.

regards,

vijay.

Former Member
0 Kudos

Hi,

I want to create a task list (multi step), i can set single user for first step. In step 2 i want to assign group of users (my group, contains 5 users). Third step i want to assign only one user. In first step, if the user finish the task it will go to step 2 for approval ie the task goes to all 5 users, if any one of the user approved in the group then its goes to third step. after approving the user from step 3, the status will be competed otherwise in progress only. Now i created tasklist assigned all the users, when i send its showing error.

Regards,

Kumar.

Former Member
0 Kudos

HI

now i understood ur problem

i think u had given the first user as ur name.

i mean in multi step task process the system will not accept the first user as the one who is creating the multi step task

regards,

vijay.

Former Member
0 Kudos

Hi Vijay,

No, the system will accept user name but not accept User group. Any idea. The group like a committee to approove the task.

Regards,

Kumar

Former Member
0 Kudos

HI kumar,

u r right ........:) it accepts name.

i just tried with ur example by assigning a group from ume.

it even works

The group like a committee to approove the task.

do i understand u correctly ..... even if one user from the assigned group approves the document it will travel to next level.

if so then i think it will work without problem

regards,

vijay.

Former Member
0 Kudos

Hi,

if one user from the assigned group approves the document it will travel to next level, its fine. But it does not accept to send a user group. Plz try & let me know.

Showing like this Enter valid assignees for task number 2 (for group). i am using EP7 with SP13

Regards,

Kumar.

Former Member
0 Kudos

HI

r u using in ur second step people picker button ?

i dont know y i cant add group using this button ?

but i can add group / role in edit task button in the second level. but u need to enable it like add dummy name for the name sake and edit it using edit task button.

end of experiment result

regards,

vijay.

ps: i have screen shot of this view.

Edited by: vijayakumar kanniah mohan on May 28, 2008 1:07 PM

Former Member
0 Kudos

Hi Vijay,

If we click Add Task button after entering title, desc we can add group, its not a problem. The problem is it dies not support user group for sending tasklist.

Regards,

Kumar.

Former Member
0 Kudos

Hi Kumar,

This is really a **** to do an trial and error method because it consumes lot of time.

so here is something for u

A step is assigned to multiple users and has a minimum threshold of approvals assigned (that is, assignees are user 1, user 2, and user 3, and two of the three are required to approve before this step can be completed). In this case, 

u25CF     two of the three users must approve before the step is considered approved

u25CF     if two of the three users reject it, the step is rejected, and consequently will either return the task to the last Action Item assignees or, if no previous Action Item exists, will conclude the task, with the history reflecting the rejection.

in my trial i had only two user connected to a group so sometimes second step is recieved by user 1 or user 2 . if one of them approves then document is getting approved and goes to next step

it is same in the case of rejection too.

i hope now everything would be clear

have a look at this [Link|http://help.sap.com/saphelp_nw70/helpdata/EN/a1/eb3f54ab7c4ce39408f38d9eb52f65/frameset.htm]

Regards,

vijay.

Former Member
0 Kudos

Hi Vijay,

You created one group and assigned user 1 & user2 right? Did you send a tasklist to that group? Is the system accept your request?

If the system accept the tasklist to sending group, then how?

Otherwise leave it.

Regards,

Kumar.

Former Member
0 Kudos

Hi kumar,

as i said i had just two user sometime user A recieves the second step and sometimes user B .

But i cant control the flow which user should recieve the step2.

if i would had 3 user in hand then i would had said u something really concrete solution like what is happening exactly in the second step 2 and threshold property of step as described in the link.

i have permission in system to create an another in my system but i dont have legal permission.... so i am sorry for not giving u the concrete answer but still i can tell u that user in my group can recieve the step 2.

Cheers

vijay.

Answers (0)