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Former Member

How to create a new personnel action?

Hi,

in transaction PA40 I already have a "Hiring" personnel action which is used to - of course - enter new employees in SAP. I would like to add a different class of employees - students - which should use a different ID number range and have a modified hiring procedure. Now, I managed to find number ranges definitions under "SPRO - personnel management - personnel administration - basic settings - maintain number range...", but have no idea where to look to create a new personnel action (I would prefer to copy the existing preocedure and then modify it)?

For the moment I would just need a general direction of where to look...

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 17, 2008 at 01:04 PM

    And where are employee group numbers defined and how do they relate to info groups?

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    • Former Member Former Member

      when you are creating a EG undr it there will be ESG also.

      there is another node saying assignment.

      enterprise structure ->Assignment -> human resource management---->

      here you can link the two.

      dont forget to tick the country grouping.

      regards

      nalla

  • author's profile photo Former Member
    Former Member
    Posted on May 26, 2008 at 03:42 PM

    To create a new hiring personnel action, follow these steps...

    IMG: PM >PA >Customizing procedures >Actions >Define infogroups

    IMG: PM >PA >Customizing procedures >Actions >Define infogroups-->User group Dependency from menus

    IMG: PM >PA >Customizing procedures >Actions >Define infogroups--Infogroups

    IMG: PM >PA >Customizing procedures >Actions >Set up personnel action-->Personnel action types

    To change or modify an existing actions menu.......

    IMG: PM >PA >Customizing procedures >Actions >Change Action menu

    Hope that Helps!

    Namrita

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  • Posted on May 26, 2008 at 04:50 PM

    Personnel Actions pa30 and 40

    namrita good work

    Edited by: Sikindar on May 26, 2008 10:21 PM

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  • Posted on May 27, 2008 at 04:08 AM

    Hi,

    Personnel Management  Personnel Administration  Customizing Procedures  Actions  Define Infogroups

    In this step, you define the info groups that are processed when actions are carried out. This must be carried out before you proceed to the next step where you must define the work list, i.e. the info group, for every personnel action that is to be carried out.

    The info groups can be defined so that they are dependent on the user group (user parameter "UGR").

    If there are no entries for an info group for the user's user group or if the user has not maintained their user group, then the info group is determined using the reference user group.

    In addition to this, the info group can be set up so that it is dependent on the employee's control data. You can do this by using feature Info group modifier (IGMOD).

    Personnel Management  Personnel Administration  Customizing Procedures  Actions  Set up personnel actions  Personnel Action types

    You can use personnel actions to carry out complex personnel administration procedures. A personnel action displays, in the correct sequence, the infotypes that have to be maintained for a specific action.

    In this step

    u2022 you determine whether you want to use the Additional Actions infotype (0302).

    The Additional Actions infotype (0302) enables the automatic logging of all personnel action types that you carry out for an employee on a key date.

    Note that in the Actions infoytype (0000), only one personnel action type is saved per day. In this infotype, you only store the personnel action types that change the status of the employee, such as the personnel action type Leaving.

    u2022 you define the personnel action types that represent the personnel processes in your enterprise. This means that within the personnel action Hiring, all the infotypes that must be maintained when hiring a new employee are displayed automatically to the personnel administrator for processing.

    u2022 define a priority list for the personnel action types that do not change status, and must therefore not be stored in the Actions infotype (0000), but which should nonetheless be logged in this infotype.

    If the personnel administrator performs no personnel action types that change status, but instead several that do change status on one day, the priority list controls which of these personnel action types is to be stored in the Actions infotype (000).

    Note that personnel action types that are only used to process several infotypes in an infogroup should not be stored in the Actions infotype (0000). SAP recommends that you log personnel action types such as these automatically using the Additional Actions infotype (0302).

    You only have to carry out this activity if you want to use the Additional Actions infotype (0302), and have activated this infotype.

    If you want to perform simplified employee organizational changes, you can also set up a 'Country reassignment' action type in this step, for which you set the Country reassignment indicator. For more information on country reassignments, refer to Personnel Administration documentation under Business Processes in Personnel Administration -> Country Reassignment.

    Personnel Management  Personnel Administration  Customizing Procedures  Actions  Create reasons for personnel actions

    You probably defined personnel actions in the previous step.

    In this step, you can determine the reasons for actions.

    Personnel Management  Personnel Administration  Customizing Procedures  Actions  Change action menu  User Groups dependency on Menus and Info Groups

    In this step, you define a menu of actions which appears if the user chooses the function "Personnel actions" in HR master data maintenance.

    The menu can be defined so that it is dependent on the user group (user parameter "UGR").

    If there are no entries in the table for the user's user group, or if the user has not maintained their user group, then a so-called reference user group is determined, which is used to set up the menu.

    Personnel Management  Personnel Administration  Customizing Procedures  Actions  Change action menu  Action Menu

    In this step, you define a menu of actions which appears if the user chooses the function "Personnel actions" in HR master data maintenance.

    The menu can be defined so that it is dependent on the user group (user parameter "UGR").

    If there are no entries in the table for the user's user group, or if the user has not maintained their user group, then a so-called reference user group is determined, which is used to set up the menu.

    You can check the above configuration paths.

    Thanks and Regards,

    Revathi.

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  • author's profile photo Former Member
    Former Member
    Posted on May 28, 2008 at 09:33 AM

    I was unable to follow the above procedure so I focused my attention to the menu customization paths enumerated.

    I did the following:

    1. I created a new number range "03" ("Maintain number range intervals...").

    2. In "Set up personnel actions" I copied the entry "03 Hiring - external" in "Z1 Hiring - students". This should become my new action for hiring students.

    3. In "Change action menu", for the data selection "01 Actions" I copied the entry "00 01 01 Hiring" in "99 33 Z1 Hiring - students" (I chose myself the new field codes). This should become a new entry for launching the new action.

    4. To be able to perform the "Hiring - Students" action I had to create an entry in the "Create reasons for personal actions".

    Now I'm able to hire a student but I still have an issue with the number range since a newly hired student will be assigned to the proper number range. How do I fix this?

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    • Former Member

      Hi,

      If you want to use a different number range for student no need to create a new action for that. You can use the same same hiring action. What you have to do is, you can default number range for employee and student by using Feature NUMKR. There are differnet fields available for decision operation, like based on employee group, personnel area etc.

      I hope that will solve your problem.

      Let me know if you need further help.

      Regards,

      GRM

  • author's profile photo Former Member
    Former Member
    Posted on May 30, 2008 at 09:26 AM

    hi,

    as GRM said it will solve ur problem but for hiring students the sequence of Infotypes u get how u will use (bcpz all those for employees only). have u done any custom Infotypes for students.

    bcoz there is another module called SAP HER which suits for educational institutions.

    any way all the best. and any doubts get back to the community

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  • author's profile photo Former Member
    Former Member
    Posted on May 30, 2008 at 05:29 PM

    Hi Mark,

    Give me your mail i will send the document onthis.

    thanks,

    Vasu.

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 06, 2008 at 01:49 PM

    I managed to use a separate infogroup and associated it with infotypes that I need, but when I execute the associated action I see that the "old" number range is still used. How do I deal with NUMKR and force my infogroup to use my newly created number range?!

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    • Former Member

      HI!Marko,

      Adding to the above solutions,confirm that your employee number range and student number range should not be overlapping to eachother and metion that into NUMKR feature seperately ,otherwise problem will persisit ...

      Regards,

      Sneha

  • author's profile photo Former Member
    Former Member
    Posted on Jun 17, 2008 at 12:34 PM

    I read whatever I found on NUMKR feature and I discovered that it is something that can be accessed through "Determine defaults for number ranges" in SPRO or by PE03 T-code.

    My configuration is the following:

    NUMKR - PERSG Employee group -- 1 Active --- 01 -- 4 Interns --- 02 -- 6 Inactive employee --- 01 -- otherwise --- 03

    I have 2 number ranges and I created a third one - are codes 01 - 03 number ranges? And where do codes 1, 4 and 6 come from? How do I assign them to different info groups (if that's what I have to do)?

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  • author's profile photo Former Member
    Former Member
    Posted on Jun 17, 2008 at 01:35 PM

    Thanks, that's very useful. I managed to create a new employee group... (continued below)

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