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Type of users needed to view reports in portal

HI gurus,

I am planning to grant acces to bw reports to some portal users.

The portal users only would visualize iviews based on reports and or querys and will nbot interact with the bw backend system.

I am trying to avoid to create a user in the bw system for each portal user who need to consult the reports because of the sap license cost, but I do not have any idea how to map several portal users to one bw user?

Any idea or help will be welcome.

thanx in advance.

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2 Answers

  • author's profile photo Former Member
    Former Member
    Posted on May 20, 2008 at 10:02 AM

    [Hello ,|]

    Create a Role for the Portal with the required access and then assign all the users to this Role.

    [Thanks|] [Chandran|]

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  • author's profile photo Former Member
    Former Member
    Posted on May 20, 2008 at 11:46 AM

    Only by creating roles are you able to assign different pieces of content

    to different groups of users.

    First Create a User Group and put your Content in that group, the create a role and assign this group to that perticular Role.

    A role is a container for applications and

    information that can be assigned to a

    particular group of users.

    1 The content of a role enables users to perform

    the tasks in their respective job description.

    2 The content of a role is based on the company

    structure and on the information needs of the

    portal users in the company.

    3 The portal navigation structure is defined by

    the sum of the roles assigned to the user.

    4 Technically, a role is a hierarchy of folders

    containing other portal content objects.

    5 Roles can be assigned to users or groups of

    users, i.e. the portal role connects users (or

    groups of users) to the portal content.

    What are Worksets?

    1 A role usually consists of one or more

    worksets that bundle applications and


    2 A workset is a collection of applications

    and information that belong together from

    a semantic point of view because they are

    part of the same activity area (e.g.

    controlling or budgeting) of a user.

    3 Whereas a role is based on global

    company structures, a workset is based on

    user-specific tasks or activities (for

    example, u201CMy Budgetu201D or u201CMy Staffu201D are

    worksets in the u201CManageru201D role).

    3 Worksets are building blocks for roles:

    One workset can be used within several

    roles, and one role can consist of several


    5 Technically, a workset is a hierarchy of

    folders that contains other portal content


    6 Worksets cannot be assigned to users

    (only roles can be assigned to users).

    Relationship Between Roles and Worksets: Example

    Role : Sales Manager

    Workset : Budget

    Activities : Monitoring




    Role : Sales Manager

    Workset : Team Leader

    Activities : Activity assignment



    so... Role will contain the Worksets and Work sets Contain the Activities...

    Order is like this...

    In Portal Content(Portal ContentDirectory)





    hope its clear how to create roles concept in EP.

    Thank you ,


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