Skip to Content
avatar image
Former Member

work flow

Hi MDM Expetrs,

what is the need of workflows in mdm data manager and how do we create workflows in data manager? can any one give one best example for workflows?

Regards,

Nani

Add comment
10|10000 characters needed characters exceeded

  • Get RSS Feed

5 Answers

  • avatar image
    Former Member
    May 17, 2008 at 09:44 AM

    Hi Chandu,

    Work flow is verry useful for clean,clear and accurete Master Data

    WorkFlows in Data Manager provides you the control over the records coming in or going out od data MAnager.WorkFlow is a part of data Manager and Designed on Microsoft Visio so for workflows you should install visio.

    To create a workflow open the data manager and go to the workflow table and add an entry and click on Workflow Microsoftvisio in Record Detail Tab.It will open Microsoft visio and there you will find icons to create a Workflow.The work flow

    Start->Process->Approve->process-Approve->Stop.

    Take this example

    here at the start step which is assigned to the some abc in Record Detail Tab in Owner.then Approve step is assigned to EFG and process to HIJ and the next steps to some other users.

    Then goto any table and select records and add to workflow job then open data manager with user name given to Start step and start the workflow similarly the users assigned to process and approve steps will perform their responsible activities here the different Users are keeping watch on the Data comini In or Going Out of MDM so Work flow is verry useful for clean,clear and accurete Master Data

    https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/d0be83e4-a1e6-2a10-c1be-8395ae948844

    https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/d0be83e4-a1e6-2a10-c1be-8395ae948844

    https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/d0f02341-9579-2a10-3cae-90682360ebb6

    For more information follow the links.

    Reward if Helpful.

    Regards,

    Vinay Yadav

    Edited by: Vinay Yadav on May 17, 2008 11:44 AM

    Add comment
    10|10000 characters needed characters exceeded

  • avatar image
    Former Member
    May 17, 2008 at 09:52 AM

    Hi Nani,

    what is the need of workflows

    Workflow are required to automate certain processes like Sending new records to Authorizer and matching merging strategy

    https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/60559952-ff62-2910-49a5-b4fb8e94f167

    http://help.sap.com/saphelp_mdm550/helpdata/en/43/8c779748a02302e10000000a1553f6/frameset.htm

    http://help.sap.com/saphelp_mdm550/helpdata/en/d0/2be798fdf74edabc5859b3e2cc32e2/frameset.htm

    Benefits of MDM Workflow

    The Workflow enables the orchestration of parallel and sequential activities at the data management level, including user tasks, validations and approvals

    User-friendly design-time environment allows quick and easy creation and manipulation, even by end users.

    Groups of records can be moved through the workflow at runtime as logical packages, providing quick access to the relevant data.

    Flexible agent assignment based on users or roles.

    Embedded validations for data quality checks at any time in the process

    how do we create workflows

    Step by step

    https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/90990743-91c0-2a10-fd8f-fad371c7ee40

    https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/9180cbaf-0801-0010-f882-f2af6dc975d0

    https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/d0be83e4-a1e6-2a10-c1be-8395ae948844

    Hope this helps,

    + An

    Add comment
    10|10000 characters needed characters exceeded

    • Former Member Former Member

      Hi nani,

      I studied the documents which u have posted. Here I have one douby after creation of workflow process what I need to do? and can u explain me each step in work flow?

      The Steps which will be used in the Workflows can be studied from the link:

      [http://help.sap.com/saphelp_mdm550/helpdata/en/43/e0615f82b40a2ee10000000a11466f/frameset.htm]

      Go to-> Record Mode->MDM Workflows->Workflow steps

      Here stencils are given along with their properties.

      Kindly go through them.

      Also After creating a Workflow you can go to the Record Mode and choose the Main table as your current table.

      Right Click on the Records you want to run in the Workflow and then choose the Workflow Name. ( If the Workflow is manual).

      And if the Workflow is Automatic ( Immidiate), then depending upon the action such as Record Import, Update etc. your workflow will get triggered automatically.

      After that depending upon the roles and users, you will have to login and go according to the steps you have defined in the Workflow.

      Hope it helps.

      Thanks and Regards

      Nitin Jain

  • avatar image
    Former Member
    May 17, 2008 at 10:24 AM

    Hi Nani,

    In addition to above replies, Workfolw is very useful in other ways too, like you can run Validations and Assignments on record creation, record update using workflow. you dnt need to manually run the validations and Assignments. so in this way you are cleansing records. You can deduplicate the records too by running strategies using Workflow Match Stencil. you can add Approve steps to check the quality of your records, this approver can accept and reject records So in this way you can maintain good quality of data.

    Most importantly, In workflows you can make use of Notify step using which you can send mails to corresponding approver, you can notify other users as well by telling that job assigned to corresponding user has been done yet or not.

    you can make use of split jobs to users.

    Thanks,

    Mandeep Saini

    Add comment
    10|10000 characters needed characters exceeded

  • avatar image
    Former Member
    May 17, 2008 at 05:05 PM

    Hi Nani

    what is the need of workflows in mdm data manager and how do we create workflows in data manager? can any one give one best example for workflows?

    MDM offers multiple layers of data management capabilities for

    maintaining data integrity, enforcing business logic, and automating business processes like validations and workflow. At the outer layer, MDM workflows consist of a

    sequence of steps that allow you to orchestrate a series of

    operations that include user tasks, validations, and approvals,

    automating business processes at the data management level.

    MDM workflow is created in data manager. select the w/f table and add a new w/f.It is linked to MS visio and MDM has specific steps stencil.

    Example: We can trigger a w/f with steps like validation/assignment each time a record is getting added/changed/imported which means all data coming into MDM or changed will follow the data governance rules set up.

    hope this helps. Award point if helpful

    Regards-

    Ravi

    Add comment
    10|10000 characters needed characters exceeded

  • avatar image
    Former Member
    May 19, 2008 at 04:12 AM

    Thanks for giving the valuable document.

    Have a great day.

    Add comment
    10|10000 characters needed characters exceeded