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Document status should not be updated in VBUK table.

Jan 22 at 02:34 PM

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Former Member

unnamed.pngHello Guru's

I have a strange and an urgent requirement from my client.

What he wants is that the document status fields such as BESTK, LFSTK, LFGSK for the sales documents like Quotation, Sales order, Delivery or billing should not be updated in the VBUK table.

Previously these field were no getting updated but due to some configuration change it has restarted updating.

Can anyone please guide me in fixing this.

Attaching a screenshot also.

Thanks in advance.

Bunty M

unnamed.png (66.8 kB)
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What exactly is a business requirement here? As mentioned in JP's answer, these are standard statuses and they're updated based on the actions performed with a document. Whys is this a problem?

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Former Member

Hi Jelena,

Thanks for the reply

This issue is related to a roll out project where in my client (USA) has a sister concern company(Germany) who is already using SAP.

They are now facing this issue of statuses getting updated which they dont want and as i am configuring for my client in the same system they say that there is some config change from my end due to which the statues have started getting updated.

So i dont know exactly why they want it this way but yes they need it.

I know this is not a standard SAP but now i dont have a choice as they have sent me previous and current screenshots of VBUK table.

It would be great help if i can get something convincing on this.

Regards

Bunty

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2 Answers

Jyoti Prakash
Jan 22 at 04:40 PM
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Frankly, for me, this is a very strange request.
This status table controlled by std program.
Making any changes (enhancement) to it is not recommended.
As this will impacting std functionality associated to this.

VBUK-BESTK is related to sales order confirmation and this driven through VBUP-BESTA.
FYI, as per std, if your sales order is either having a subsequent delivery doc or item is not relevant for delivery.
Then this field will not have any value.
That if I have sales order with a deliverable item and that is not confirmed, then VBUK-BESTK = A.
Further, if the same item is confirmed, then it will be C.
Once you have created a delivery doc for that sales item, then VBUK-BESTK will automatically be changed to <Blank>.
Thus, this field will be blank for Delivery, Invoice and Quotation, provided you are trying or pushing the system to confirm quantities on those docs.

Similarly, VBUK-LFSTK & VBUK-LFGSK with is related to delivery status.
If you sales doc with an item that needs to deliver.
Means you have an item in sales order with VBAP-LFREL(or Item Category TVAP-LFREL).
Then this gets updated for both Header Status(VBUK-LFSTK & VBUK-LFGSK) and Item Status(VBUP-LFSTA & VBUP-LFGSA).
Obviously, this will not get updated for quotation.
Provide someone is playing around with Item Categories related to quotation.

I would suggest you to check and revalidate the config of the item category involved where you see these discrepancies.

Thanks, JP

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Former Member

Hi Jyoti,

Thanks for the reply,

Will get back to u once i cross check.

Thanks again

Regards

Bunty

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Former Member

Hi JP,

Thanks for your answer, I tried all the changes and checked by changing the item category configuration. I created a SO and did the PGI.

Have attached a screenshot of VBUK status update.

BESTK =Blank, LFSTK = C, LFGSK =C. Whereas i need all of them blank.

Please suggest how i can get it blank.

Again Thanks for ur time and help.

Regards

Bunty.

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Please use "Comment on this answer" to reply to an existing answer. If you post a new answer then (1) the person you're replying to does not get notified of it; (2) it is misleading to others viewing the question because it does not actually answer it.

JP already explained how statuses work. You can't PGI a sales order, so I'm guessing there was a delivery created for the order. In such case the delivery status will be updated to C. You can't create a delivery for a relevant item and expect the delivery status to be blank. This just wouldn't make any sense.

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Former Member

Hello Experts,

Can anyone please suggest a solution on this.

Would be a great help.

Regards

Bunty

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Former Member

Hello experts,

Can anyone please suggest me a way out in this issue.

I am stuck up and don't know how to close this.

Would be thankful.

Regards

Subrao

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Hi,

do you have any clue of when this fields started getting updated,as these fields are required to be updated.

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Former Member
Siva Prasad Vasireddy

Hi Siva prasad,

I know that these are the statuses that need to be updated with completion of every stage of sales process i.e Quotation Sales order and delivery.

I created a SO and did the PGI.

In the VBUK status update table which is the standard behaviour of VBUK following is the status.

BESTK =Blank, LFSTK = C, LFGSK =C.

Whereas i need all of them blank. Can u please suggest me a solution on this.

Regards

Bunty.

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Hi,

my question is,do you have any clue of the configuration changed before these tables getting updated.

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Former Member
Siva Prasad Vasireddy

Siva Prasad

Thanks for the Reply.

I have asked the client regarding the issues they are facing due to the config change.

Once i get a reply will post it here.

The changes which i did are related to the item category for the quotation and sales order.

I tried reverting the changes but no affect.

Regards

Bunty

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Dear Bunty

Please tell us why you want this status should be blank??

what was the actual issue you are facing with this Std table update..

Phanikumar

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Former Member
Phanikumar Valiveti

I need this blank as my client is saying that these fields were not getting updated previously and after some change in the config i have made these have started getting updated which is affecting there process.

Is there a way wherein we can make these fields blank.

Thanks for your help.

Regards

Bunty

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*****I need this blank as my client is saying that these fields were not getting updated previously and after some change in the config i have made these have started getting updated which is affecting there process****

we are asking again- how a standard table update affecting your clients process.you haven't given the complete info.

what is the after-effects found at your client with this update??(Any report giving wrong data etc...)

Phanikumar

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Former Member
Phanikumar Valiveti

Thanks for asking,

Will revert back with the answers.

Regards

Bunty

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Hello Bunty,

If PGI is done, which means obviously the Item is relevant for Delivery and the required status is reflected in System Tables. As already explained, it will not make sense in system if something is relevant for Delivery and necessary status is not set and tracked.

You have mentioned in your first post - previously these fields were not getting updated, but after some change it as restarted... If this is the case, none of us here can help since we would not know what was the previous and existing setting in your system.

However the bottonline, if some Item is relevant for Delivery or for that matter Billing the necessary status would be set and tracked. This is SAP Standard and should not be changed.

Thanks,

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You have already been asked not to add your text under Answer but you ignored that and keep adding under "Answer". Whenever you wanted to add some text to your original query, do so under "Comment" and not under "Answer" as you were not answering to a query but only sharing additional information. Meanwhile, I have converted your above two posts from Answer to Comment.

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Former Member

Sorry, will take care.

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Jürgen L
Jan 31 at 06:45 AM
2

We all know what you want, you repeated it several times already.

But the thing that you did not explain is this one "Previously these field were no getting updated but due to some configuration change it has restarted updating."

and "They are now facing this issue of statuses getting updated which they dont want and as i am configuring for my client in the same system they say that there is some config change from my end due to which the statues have started getting updated."

What was this configuration change? If you did the configuration yourself then you should be able to tell what changes you did.

And undoing this change would actually get you back to the old situation, isn't it?

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Former Member

Hello Jurgen,

Thanks for the Reply.

I have asked the client regarding the issues they are facing due to the config change.

Once i get a reply will post it here.

The changes which i did are related to the item category in the for the quotation and sales order.

I tried reverting the changes but no affect.

Regards

Bunty

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