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Former Member

Document status should not be updated in VBUK table.

unnamed.pngHello Guru's

I have a strange and an urgent requirement from my client.

What he wants is that the document status fields such as BESTK, LFSTK, LFGSK for the sales documents like Quotation, Sales order, Delivery or billing should not be updated in the VBUK table.

Previously these field were no getting updated but due to some configuration change it has restarted updating.

Can anyone please guide me in fixing this.

Attaching a screenshot also.

Thanks in advance.

Bunty M

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  • Former Member

    Hi Jelena,

    Thanks for the reply

    This issue is related to a roll out project where in my client (USA) has a sister concern company(Germany) who is already using SAP.

    They are now facing this issue of statuses getting updated which they dont want and as i am configuring for my client in the same system they say that there is some config change from my end due to which the statues have started getting updated.

    So i dont know exactly why they want it this way but yes they need it.

    I know this is not a standard SAP but now i dont have a choice as they have sent me previous and current screenshots of VBUK table.

    It would be great help if i can get something convincing on this.

    Regards

    Bunty

  • What exactly is a business requirement here? As mentioned in JP's answer, these are standard statuses and they're updated based on the actions performed with a document. Whys is this a problem?

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2 Answers

  • Jan 22 at 04:40 PM

    Frankly, for me, this is a very strange request.
    This status table controlled by std program.
    Making any changes (enhancement) to it is not recommended.
    As this will impacting std functionality associated to this.

    VBUK-BESTK is related to sales order confirmation and this driven through VBUP-BESTA.
    FYI, as per std, if your sales order is either having a subsequent delivery doc or item is not relevant for delivery.
    Then this field will not have any value.
    That if I have sales order with a deliverable item and that is not confirmed, then VBUK-BESTK = A.
    Further, if the same item is confirmed, then it will be C.
    Once you have created a delivery doc for that sales item, then VBUK-BESTK will automatically be changed to <Blank>.
    Thus, this field will be blank for Delivery, Invoice and Quotation, provided you are trying or pushing the system to confirm quantities on those docs.

    Similarly, VBUK-LFSTK & VBUK-LFGSK with is related to delivery status.
    If you sales doc with an item that needs to deliver.
    Means you have an item in sales order with VBAP-LFREL(or Item Category TVAP-LFREL).
    Then this gets updated for both Header Status(VBUK-LFSTK & VBUK-LFGSK) and Item Status(VBUP-LFSTA & VBUP-LFGSA).
    Obviously, this will not get updated for quotation.
    Provide someone is playing around with Item Categories related to quotation.

    I would suggest you to check and revalidate the config of the item category involved where you see these discrepancies.

    Thanks, JP

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  • Jan 31 at 06:45 AM

    We all know what you want, you repeated it several times already.

    But the thing that you did not explain is this one "Previously these field were no getting updated but due to some configuration change it has restarted updating."

    and "They are now facing this issue of statuses getting updated which they dont want and as i am configuring for my client in the same system they say that there is some config change from my end due to which the statues have started getting updated."

    What was this configuration change? If you did the configuration yourself then you should be able to tell what changes you did.

    And undoing this change would actually get you back to the old situation, isn't it?

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    • Former Member

      Hello Jurgen,

      Thanks for the Reply.

      I have asked the client regarding the issues they are facing due to the config change.

      Once i get a reply will post it here.

      The changes which i did are related to the item category in the for the quotation and sales order.

      I tried reverting the changes but no affect.

      Regards

      Bunty