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warning before viewing an old version

hi gurus,

is there a SAP standard method / customizing setting which creates a warning message when a user wants to view a old version of a document (something like "warning document not valid any more")? (It should work with easy DMS)

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    author's profile photo Former Member
    Former Member
    Posted on May 15, 2008 at 06:34 AM

    hi David,

    I dont think there is any standerd setting for message for version.

    Whatever the message option in spro have will not solve your purpose.

    so you have to go by development for this kind of messasges.

    Thanks,

    Regards,

    nitin

    award point if useful

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  • author's profile photo Former Member
    Former Member
    Posted on May 18, 2008 at 01:16 PM

    Hi David,

    There is no standard solution for this but you can use different status on the documents. Then how to change the status is another question. You can do manual or let system do it with use some ABAP programming and BAPI. If you have different status on published document and old documents can you also use aithorizations to prevent view old version.

    Rgrds/Håkan

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  • author's profile photo Former Member
    Former Member
    Posted on May 19, 2008 at 08:26 AM

    No, no method currently which is standard. The only solution is to use a SU (Superseded) status when a new version is released. You would need ABAP to ensure the old version is automatically set to SU on release of a new version and this should work in EasyDMS as well. From there its a simple case of restricting access to all SU documents or only leaving a PDF behind with a big "SUPERSEDED" watermark across the page that people can't miss.

    You can issue warning messages in the Gui but they are not carried through to EasyDMS from what I remember.

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