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Document Numbering in SBO

Hi Friends,

pls explain the Document Numbering setup in sap -b1.

B'cause i dont know the difference between the First no ,Next no,Last no...



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  • author's profile photo Former Member
    Former Member
    Posted on May 14, 2008 at 08:59 AM


    Document Numbering:

    In this you will find document names and related Document Series, First no, Next No, Last No.

    You can define different numbering Series for the documents by double clicking the button left to documents title..By default, Document Series have "Primary" as Default series. You can have your own numbering series like SO-0809 fro Sales order, PO-0809 for Purchase order etc.,

    First Number - is the start number which starts with "1".

    Next Number - is the next document number which is to be generated in the document.

    Last Number - is the Last number upto which the numbering to the document will be generated.

    If you define more than one numbering series, then any one of the series will start with "1". and we should define the last number to that series and for the second series, begins with the number next to Last number of first series.


    Document Series First No Next No Last No

    SO-0809 1 1 10000

    SO1-0809 10001 10001 30000

    Like this you can define the series.


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  • author's profile photo Former Member
    Former Member
    Posted on May 14, 2008 at 09:01 AM


    In B1, each documents we can set the numbering series. We can maintain more than one numbering series for 1 single document with segments of numbering.

    For eg.

    A/R. Invoice, You are suppose maintaining two different series,

    1. Sales Invoice

    2. Service Invoice.

    For Sales Invoice you are starting number with 1. First time the next number is also 1. If any documents raised then the next number will be changed as next serial number of the document.

    The Last number can be used for different series already I told.

    Series First number Next Number Last No.

    Sales Invoice 0001 0001 1000

    Service Invoice 1001 1001 2000

    Asif you can maintain different series for a single document.

    You can set the default numbering series for a particular user by click the "Set as Default" Button.

    Still you want to start the number with 1 for all the series you can use Sequence in Administration > Setup> Financials -->Sequence. There you set the series starting with 1 for all the series.

    Hope this will help you,


    Venkatesan G.

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