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PR mandatory fo PO

Hi,

We have a reqt that PO should not be created if the PR is not exist?

Hw to get this?

Pl help

Thanks

Prasad

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4 Answers

  • author's profile photo Former Member
    Former Member
    Posted on May 14, 2008 at 11:48 AM

    Hi,

    Could you please configure in below path PR is required entry in ME21N transaction code ?

    SPRO> Material management > Purchasing > Purchase order > Define screen layout at document level.

    Regards,

    Nagapandian.

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    • Former Member

      yes u can go in the menu path & select -


      > ME21N& Click on detail icon on top now a screen opens here double click on

      reference data , item, here the first catogary is Purchase requisition here at present the tick is on " optional entry " so change it to " required entry "

      reward for efforts

      sap11

      Edited by: sap11 on May 14, 2008 2:06 PM

  • author's profile photo Former Member
    Former Member
    Posted on May 14, 2008 at 12:02 PM

    spro -mm -purchasing -authorization management -define function authorization for buyers---in it select the function authorization already created or create a new on and in it put tick in the check box of Ref. to purchase requisition and remove the check in w/o reference and save it.

    Now thru su3/su01 maintain parameter EFB with the default authorization.

    regards,

    indranil

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    • Former Member

      At

      Spro MM>Purchasing>Environment data>Defind default value for Buyers--setting for default values

      Create new or add u r requirement for selecting Ref. to pur. req

      and also adop all as per ur requirement.

      assign same default value in su01 to particular user u want with parameter ID EFB.

      Reward if helpful

      sanjay

  • author's profile photo Former Member
    Former Member
    Posted on May 14, 2008 at 12:06 PM

    yes u can go in the menu path & select -


    > ME21N& Click on detail icon on top now a screen opens here double click on

    reference data , item, here the first catogary is Purchase requisition here at present the tick is on " optional entry " so change it to " required entry "

    reward for efforts

    sap11

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  • Posted on May 14, 2008 at 11:35 PM

    In case if you are creating a PO generally through "ME21N "you can not restrict the creation. As in that case the following fields become manadatory

    1) Material

    2)Purchasing Organization

    3) Purchasing group

    4) Vendor

    5) PO quantity

    6) Net price

    The fields PR and RFQ in item level are not manadatory. In order to make them manadatory so that PO are generated only with reference to a particular document (namely PR /RFQ etc) we need to use the "Function authorization" so as to restrict the creation of PO

    Path: SPRO -> MM -> Purchasing -> Authorization management -> Define function authorization for buyers -> Function authorization for PO

    T.code : OMET

    In this screen under " Possible reference objects" you get many options like

    1) Reference to RFQ

    2) Reference to PR

    3) Ref to Ref PO and many more

    In this screen select the Check box which says "Reference to PR" and then save it

    Now iwhen you try to create PO it will not be created unless you give the PR number " yuou get the error message as " You have no authorization to create with out reference to another document"

    In this way you can have a check on the PO that are created

    Hope this helps you out

    In case any further clarification rewuired do get back

    Reward points if helpful

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    • Former Member Ashok Kumar Telugu

      Hi Ashok Kumar,

      Thanks for ur reply.

      Have tried this option but its not working as we required.

      pls note the steps i have followed..

      1)have maintained seperate Fld Sel.(eg:ZNBF) for service PO doc type and kept std one (NBF) for other doc types.

      2)created function auhorization (Eg: 01-PR mand ) with Fld Sel. NBF in General Parameters and activated Ref to PR in Possible reference Objects.

      3)And finally assigned this function Auth 01 as a parameter value for parameter id EFB in SU01.

      Then i tried to create PO,system is asking PR as mandatory field for both service PO and std PO.As per expectations PR should not be mand. for service PO.

      Note:same user is responsible to creating both POs.

      hope my explanation is clear..am i missing any steps here?

      pls revert.

      Regds

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