Approver Substitute Status

[Former Member]

Hi Experts,

Can anyone help me with this point?

When I insert a sustitute on approver screen, the system gives me to options status: "Passive" and "Active". But, the "Passive" status always came first, as default. Does anyone knows if is possible to came first the status "Active"? Or...deactivate the Status "Passive"?

Best Regards.

[Former Member · Accepted solution]

Hello,

When Manager B is assigned as the passive substitute for Manager A,

Manager B can approve or reject the work items of Manager A.

Passive substitutes see only their own workitems. To see the workitems

of the user they replace, they have to take over the substitution of

this user explicitly.

Active substitutes see the workitems of the user they replace

automatically in their own inbox.

Therefore, the scenario you described with Manager B is the expected

behaviour with the use of 'passive' and 'active' substitution.

74000: Q&A: Substitution in Business Workflow

I hope this information helps.

Kind regards,

Gaurav

[Former Member · Accepted solution]

Hi,

Yes, I understand the process... but I want to know if it possible to put the option "Active" as default in the Status Field. On standard configuration, the option "Passive" appears as default, giving the user the work to change the option.

Thanks a lot.

[imthiaz_ahmed · Accepted solution]

No std way, but if you need to then modify this saplbw02_1328.html under service BBPAPPROVAL.

Regards, IA

[Former Member · Accepted solution]

Hi Imthiaz Ahmed,

Thanks for the solution. We solved our problem.

Best Regards.

[Former Member]

Hi,

It will be helpful if you could explain me the step-by-step process of how you resolved this issue.

Thanks & Regards,

Anu

[Former Member]

Hi. You could write a simple ABAP to change table HRUS_D2 to set all values to X for active.

It is a direct update, but I have been at many places where this table is openend up via a custom view so a central team can maintain substitutes in case of emergency.

Setting all substitutes to active every 10 minutes as a background should get what you need.

Regards,

Dave.

[Former Member]

Hello,

There is no standard way to do this and it is standard design of the system.

regards,

Gaurav