Very Urgent issue on credit memmo and vendor invoices

[Former Member]

HI,

User here has a credit memmo for $ 395 of a vendor.We have received an invoice from this vendor of $ 95 in this week.Next week we will receive invoice for $ 100. Then upcoming week receive another invoice of $200.My question is when we received invoice for $ 95 i would like to make payment and wait for next invoices. But i want bank clearing to happen only after i receive all invoices. How do i keep track of these invoices . If i have hundred's of vendor's this way how to deal with this.Could anyone tell me how to clear these invoices which T.code..

Please help. Thanks in advance.

[Former Member · Accepted solution]

Hi Kavitha

The best practice is to adjust the credit memo against the invoices.

Thanks

Ashok

[Former Member · Accepted solution]

Could you tell me tell how to do it.

[Former Member · Accepted solution]

Could you tell how to do it.

[Former Member · Accepted solution]

F-54

Thanks

Ashok

[Former Member · Accepted solution]

But this is not an down payment.

[Former Member · Accepted solution]

Then use F-44

[Former Member · Accepted solution]

In f-44 how to use this to clear. Please explain me in detail. Do i need to to use partial payment tab. If yes please explain.

[Former Member · Accepted solution]

Credit memo- 395$

1 invoice -95 $

2 invoice - 200$

But after i make partial payments using t.code F-44 . My question is when we adjust credit memmo's against a invoice .i still see 395 , 95, 200 as open items, Is this correct.Please help me. I also see clearing document for 95 and 200 $.Please advise me.

[Former Member · Accepted solution]

Hi,

By doing residual clearing In F-44 we can clear the Invoice and Credit memo.

Eg: Credit memo $100 invoice $20. system will generate open item 80 once if we have done residual clearing of 100 & 20.

Thanks and regards,

Padmaja

[Former Member · Accepted solution]

Hi

We can clear the open items in vendors in 2 ways thru F-44

1) Partial Payment : In your scenario if you want to see all the details of the original invoices with respective credit memo follow the partial payment.

Goto partial payments and clear the first item $95, next $200 and next $100 due to this all items we can see along with original invoice.

2) Residual Payment : If you don't want to see all the items follow the residual payment this clears the original credit memo with invoice and generates new line item for the balance so that you can see only single line item with reference to original invoice it will reduce the no. of line items.

For getting the respective credit memo and invoice details give reference no. in additional selections so that the invoice/credit memo belongs to that reference no. will be displayed instead of displaying all items in that vendor so it is easy to write off.

[Former Member · Accepted solution]

Thanks a lot for your detailed reply.You have solved my problem.

[jaybanda2]

Point one is u said the vendor has a credit memo of $395 that means you are owing him right.

and lets go to youe example

Partial Payment: vendor is paying some amount now and remaining amount will pay in future

Ex: Vendor has to pay $395

and paying now 95 remaining 300 will pay in future till that 300 display as a open item

Residual payment:

Vendor have to Pay 395 but he is paying 300 means 95 he will not pay then it will go for residual payment.

95 will not show as a open item for that you have to create two accounts

1)Income account

2) Expenses account

for example:

1) You have to pay 4000 but you are paying 3800 means 200 is gain for you

2) You have to receive 4000 but you received 3800 means 200 loss

These two accounts you need assign in Automatic Account assignment:OBXL

Gain account CR side and exp account DR side

In your case it is accepting partial payment because the other amounts remains open items

F-44 is used to clearing of downpayment against open item( since creditmemo is kind of downpayment i.e you owe money to vendor

and ur doing Residual clearing in tcode f-53.

U have to enter the reason codes for the difference amount. check that .

hope this helps you....

[former_member188826]

When you have the credit memo, why would need to pay the vendor? Can't you not adjust the invoice against the credit memo?

[Former Member]

Can you please explain me more in detail.If i want to adjust credit memmo against a invoice how to do it.Thanks in advance