PO history in ME23N

[former_member114630]

I have a request from a user that seems like it should work. But, I am obviously missing something.

We are on ECC 5.0. On the PO history tab, we see the corresponding GR's and invoices. There is also a column labeled "Reference". For the invoices, one would think this would populate with the vendor's reference number. But, the field is blank.

When I look at the help for this field, it implies that it should display the vendor's reference number. How do I get the data to appear there so that users do not have to drill down into each invoice to get the reference number?

Monique Stephens

[Former Member]

HI, the filed Reference in PO history is use for the scenario:

When you post a GI , a materails ODC generated , eg 5600000001

and the you cancel the 560000001, and the 560000002 generated

and the history show the follow screen:

Materail DOC Reference

560000002 5600000001

560000001 blank

[former_member114630]

I understand. However, we do not require a GR on everything and the delivery note field is not normally populated. I was hoping we could use the column for the vendor invoice reference when the invoice is posted. This would save the user time so that they would not have to click on each invoice to see the vendor's reference number. Going into FBL1N would not be the solution because that would show every invoice. A user is interested in a particular PO and the history for that PO.

Monique

[former_member114630]

Determined that it is not possible to incorporate the vendor's invoice reference on the PO history with our current practice.

[Former Member]

Hi,

Yes I also checked ..the reference data is not appearing during ME23N, even though the layout has "ALL".

Even No specific OSS notes.

I will update..

Thanks,

Kumar Arcot

[former_member114630]

Any help would be greatly appreciated. I did generate an OSS message but received the standard reply (this is a consulting issue).

Monique

[Former Member]

Hi,

You get this Reference number if you enter the Delivery note number in MIGO which refers to the Vendor Invoice number.

Are you entering the Delivery note number or leaving blank. Check by entering the delivery note number in MIGO.

Sure in ME23N at PO history tab you will get this delivery note number in reference field.

rgds

Chidanand

[former_member114630]

We do not require a GR on everything. Therefore, the delivery note field is not populated.

Is there another way of getting the vendor's reference number on the PO history screen next to the invoice document, regardless of GR?

FYI...I just tested this in our Dev system. I put some comments in the delivery note field for the GR. But, the invoice reference will differ from this note. PO history will not populate the reference field at the invoice level.

Monique

Edited by: Monique Stephens on Apr 28, 2008 2:09 PM

[Former Member]

Hi,

Yes this field only refers to the GR Delivery note number.

It will not refer the Invoice reference number,

Why you are giving so much importance here to reference, any specific requirement is there, what is the problem in maintaining the same Delivery note number in GR.

rgds

Chidanand

[former_member114630]

As I stated before, we do not populate the delivery note field. The field would not be related to the vendor reference number. Not all of our lines require a GR.

A user requested a way to see the vendor reference number associated with the invoices easier than having to drill down into each invoice document on the PO history tab.

Monique