Travel Management - Cancel Trips and FI documents

[Former Member]

Hello,

I would like to know if once Travel Management trips have been posted completely in FI (the cycles have run) they can still be modified?

If yes, how: if we cancel the already posted trip in Travel Management, does it cancel FI documents? Until what point in the workflow can we modify the trip data?

Moreover, I would like to know what messages are parameterized by default in TM, and how we can modify them?

Thank you very much.

Jerome

[sridhar_muthekepalli3 · Accepted solution]

Dear Jerome :

After all the cycles are run, It may not be possible to modifiy TM Management Trips.

You can cancel the trips or modify in PR05 if they not approved or settled. ( Travel Expense Manager).

If all the cycles are run, FI enteries are completed, reverse the enteries and start afresh.

Regarding messages which are parameterized by default in TM, Please do not change the SAP Standard, it may lead to system inconsistency.

Normally, If you want to create new messages, take the help of ABAPer.

Please let me know if want more information.

Assign points if useful.

Regards

MSReddy

[Former Member · Accepted solution]

Thanks for your answer.

Yes, one more point: how can I access the list of messages linked to TM?

[Former Member]

Hi,

You can always cancel a trip that had been posted to FI.

Proceed to PR05, select the related trip, and then click on the Cancel button in the toolbar. This will cancel the trip.

Secondly proceed to PRFI to generate posting with that trip number, and a new posting run will be created.

Finally goto PRRW, execute with the posting run number generated, you will notice that the double entry is the reversal of the original. Post the Trip and a FI doc will be generated. Do you manual clearing at F-44 then.

Hope this will help.

[Former Member]

Hi,

In order to cancel a posting made in the travel management / reverse the FI document use Tcode: PRRW, you should choose your Number of Posting Run

>>> stand on the relevant item to be canceled / reversed

>>> reject posting run (shift+F5)

>>> delete posting run (shift+F2)

The travel management canceled / the FI document reversed

You can change the trip / cancel line items / add new line items even after you post to FI.

I hope that was helpful.

Yoav