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Budget vs actual tracking at GL group and cost center group level

Jan 04 at 07:54 AM

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Former Member

Hi Experts ,

Need one help on this :

We want to implement annual budgeting in SAP with actual tracking and AVAC features…

Our requirement is of following nature ..

  • Requirement : Budget and actuals to be tracked at GL group level and Business process owner level or Cost center group level with budget & Actual availability control Check and all reporting requirement ( Not at GL level and Cost center level )
  • But as we know in standard SAP :

  • In Standard SAP FICO we have Budget and Actual solution at GL AC and Cost enter level with budget & Actual availability control Check and all reporting requirement
  • It can not accommodate budget at GL group level as per business requirement as SAP suggests to have budget at GL level only
  • Please guide me is Standard way how I can achieve the business requirement or if i have active any other SAP component in SAP ..

    Regards,
    Sandip Biswas
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    2 Answers

    Gabriel Felipe Coleti Jan 04 at 11:22 AM
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    Dear Sandip,

    The budget control handle in CO side of SAP system controls the budget and AVAC in the CO Objects(Cost Center, Internal Order, etc) only with limited resources.

    I recommend you to look into the Fund Management sub-module of SAP system which you can control the budget by Commitment Items and Fund Centers, you derive these objects of FM based on the master data from FI, CO, PS, PM, etc. and than you can construct the better budget control for your business.

    The Fund Management is part of the Public Sector module of SAP system.

    I hope this could guide/help you.

    Best regards,

    Gabriel Coleti

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    Former Member

    Hi Gabriel thanks a lot ...but

    Requirement : Budget and actual to be tracked at GL group level and Business process owner level or Cost center group level with budget & Actual availability control Check and all reporting requirement ( Not at GL level and Cost center level )

    Which i believe can not been handled in Standard SAP FICO .. but as suggested by you can FM overcome this challenges to take care of my business requirement .. and also we are in a live production system , if we implement FM in mid fiscal year , what would be challenges , can you please guide me .... it will be a great help for me ..


    Regards,

    Sandip

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    For implementing FM in the middle of the year, search equally SCN; this has been asked dozens of time.

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    Dear Sandip,

    As you said, it will be hard to handle these controls in Standard SAP FICO. There are many companies which needs the budget control that try thru CO but with no success and many headaches, than they migrate to the PSM-FM which has many functions related to budget management and integration with all modules.

    There is no problem to implement FM in the middle of the fiscal year.

    I recommend you to check if an expert consultant on your location to have this implemented or to check the benefits in more details. There are many functions to setup depending on you business need, this will be a project.

    I don´t know if trying by yourself is a good idea, unfortunately you can´t find many materials in the internet about the PSM-FM for beginners, even in the SCN.

    Just some initial inputs, the FM is part of the PSM module: Public Sector Management. SAP has given the name of Funds Management Government, but this is not used only by governmental organizations.

    The FM has two versions, the Former Budgeting and the Budget Control System (BCS). The second one(BCS) is the newest version and SAP recommends to implement that one. The Former Budgeting is not being used anymore.

    I hope this could give you some tips and wish you good luck with that.

    As Mr Eli said, this subject has been asked several times in the SCN, you can find more information search in here.

    Best regards,

    Gabriel Coleti

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    Eli Klovski
    Jan 04 at 12:56 PM
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    Hi,

    Fully standard way can be achieved only with implementation of PSM-FM. With CO planning module you can build a simulation of such a control, but this would require a small development.

    Search SCN; this question/doubt has been raised several times...

    Regards,

    Eli

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    Former Member

    Thanks Eli , let me explore , will let know....

    Regards,

    Sandip

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