Wrongly Invoiced in Credit Memo

[Former Member]

Hello Gurus,

we are creating an Credit Memo Using "MIRO".

we wrongly debited to the customer and credited to GRIR Account.

Posting Keys Used(21-for customerr and 96- for GRIR account.

Actual Payment to be sent is "$8700.00"

By doing this transaction which we wrongly debited the customer is $625.

And we had sent a check for $8075 which he already cashed it.

Now i need to know how do i reverse the transaction of wrong debit and credit and send a fresh payment for $625.

when i am trying to do manual adjustments to the GRIR account i am getting error "can only be posted to internally in code"

please advise me in this regard.

thanks,

anand

[Former Member]

Hi Anand,

Basically you cannot post to an GR/IR account manually.

If i understand correctly, you want to deduct $625 from your vendor invoice of $8700 & wanted to pay him the net of $8075.

In this process during initial credit memo creation you credited to GR/IR account wrongly, instead of specifying an Exp account.

If this is the case, then

1.Reset the cleared items (Hoping that the payment run of 8075, had cleared your invoice and credit memo) T.Code : FBRA.

2.Reverse your FI document (that got created during MIRO)

3. Re-book the Credit memo, with correct Credit to appropriate account.

4.Manually clear the Open items (Invoice,credit memo against payment).

Hopefully, i am in line with your query.

If not please give some more details.

Thanks

Kalyan

[Former Member]

Can I reset the credit memo for which a part payment made which is already cashed?

the custmoer already recieved he check for $8075 and he enchashed it.

so how can i reverse this transaction?

[Former Member]

Hi Kalyan,

i dont want to deduct $625 from the vendor invoice.

i want pay him that money. by mistake we deducted from his amount and put that amount in the GRIR account.

Now i want adjust this by doing manual corrections in the GRIR account and take out this amount of $625 from the GRIR and send to the customer.

so this is the issue.

[Former Member]

Hi Anand,

If you want to rectify your GR/IR account u need to reverse the same.

Now make the correct entry which you intend.

Crediting Vendor & Dr appropriate account.

Actually, you need to pay your Vendor $9325 (8700+625).

But due to wrong Debit to Vendor, (becuase of Credit memo), you only paid $8075.

So, Overall now you need to pay $1250.

By the effect of the above your Vendor account will get increased by $1250.

ie., GR/IR reversal will be Dr GR/IR Cr Vendor - $625

& Subsequent credit to Vendor Dr xxx a/c Cr Vendor - $625

Thanks

Kalyan

Edited by: Kalyan Gundavarapu on Apr 18, 2008 2:41 PM