what is the functionality of the PO

Former Member · ‎04-18-2008

dear all,

what is the functionality of the PO in MM.

reply ASAP

Former Member · ‎04-18-2008

Hi,

The business object Purchase order is a request or instruction from a purchasing organization to a vendor (external supplier) or a plant to deliver a certain quantity of material or to perform certain services at a certain point in time.

Structure

A purchase order (PO) consists of a number of items, for each of which a procurement type is defined. The following procurement types exist:

• Standard

• Subcontracting

• Consignment

• Stock transfer

• Service

The total quantity of the material to be supplied or the service to be performed set out in the PO item can be subdivided into partial quantities with corresponding delivery dates in the lines of a delivery schedule.

With respect to PO items involving subcontracting work, the material components to be provided to the subcontractor can be specified for each delivery date.

An item of the procurement type "service" comprises a set of service specifications. The specifications are structured by means of outline levels and the quantity ordered is set out in service lines. Value limits are stipulated in place of service lines for services that cannot be specified precisely.

If services are to be released (ordered) against existing contracts, the PO item can contain a value limit relating to a certain contract.

Conditions can apply at various levels:

• to the entire purchase order

• at item level for a material to be supplied or the specifications for services

• at the level of the service line for an individual service

The costs incurred can be apportioned among different Controlling objects through the account assignment.

The vendor can indicate to the purchasing organization that the delivery date will be met, or advise of any likely deviations therefrom, by sending various types of confirmation.

The business transactions following on from the purchase order are documented item by item in the PO history.

Integration

Instead of the vendor as order recipient, other business partners can appear in various partner roles (as goods supplier or invoicing party, for example).

In the purchase order, each item is destined for a plant. Each plant belongs to a company code, to which the creditor's invoice is addressed.

In SAP you can create a purchase order by ME21/ME21N

Change - ME22

Display - ME23/ME23N

Tables that stores purchase order related info EKKO and EKPO basically.

Reward If Helpful.

Jagadish

Former Member · ‎04-18-2008

You will place a purchase order when you require some material/service from your vendors.

In SAP you can create a purchase order by ME21/ME21N

Change - ME22

Display - ME23/ME23N

Tables that stores purchase order related info EKKO and EKPO basically.

U can referthis PDF:

http://www.sap.com/southafrica/services/education/pdf/BPP.pdf

Purchase order (PO) is a commercial document issued by a buyer to a seller, indicating the type, quantities and agreed prices for products or services that the seller will provide to the buyer. Sending a PO to a supplier constitutes a legal offer to buy products or services. Acceptance of a PO by a seller usually forms a once-off contract between the buyer and seller so no contract exists until the PO is accepted.POs also usually specify additional conditions such as terms of payment, incoterms for liability and freight responsibility, and required delivery date.

A purchase order usually contains: PO number, shipping date, billing address, shipping address, terms of payment and a list of services/products,often including specifications and reference or part numbers of the items to be purchased, with quantities and prices. When accepted by the seller it forms an agreement between buyer and seller.

PLZ reward points if helpful

Former Member · ‎04-18-2008

Hello,

You can send purchase order via e-mail in SAP system, there are some configurations and pre-requisites to do as follow:

1. You must maintain an e-mail address in the address in the vendor master.

2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.

Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!

3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).

4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.

5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).

6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.

7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.

Hope this will help you

Reward points if helpful

Regards,

pankaj

Former Member · ‎04-18-2008

Purchase Order: is a formal request from purchase organization to a vendor to supply certain quantity of goods at a certain point of time.

If you want to create PO use TCODE ME21 or ME 21N..

EKKO is the table stores PO header details

EKPO is the table stores PO item deatails.

Reward if it useful.

Dara.

Former Member · ‎04-18-2008

hi naresh,

PO means Purchase Order in MM (Material Management)

The business object Purchase order is a request or instruction from a purchasing organization to a vendor (external supplier) or a plant to deliver a certain quantity of material or to perform certain services at a certain point in time.

Structure

A purchase order (PO) consists of a number of items, for each of which a procurement type is defined. The following procurement types exist:

• Standard

• Subcontracting

• Consignment

• Stock transfer

• Service

You can see the below examples also.

In SAP you can create a purchase order by ME21/ME21N

Change - ME22

Display - ME23/ME23N

Sending PO Change Notices via EDI (MM-PUR-PO)

Use

This section describes how to transmit a change notice relating to a purchase order that has already been sent to a vendor.

The function corresponds to the transmission of a purchase order via EDI.

Prerequisites

Application

You have already successfully transmitted the original purchase order to the vendor via EDI.

Message Control

You have created message condition records for your EDI vendors (Purchasing ® Master data ® Messages ® Purchase order ® Create).

Use the message type NEU to transmit PO change notices.

IDoc Interface

You have made the following settings for your EDI vendors in Customizing for Purchasing (Purchasing ® Messages ® Set up Partner Profile):

Parameters for Outbound Messages

Field

Value

Application

EF ( Purchasing: purchase order)

Message category

ORDCHG

IDoc type

ORDERS02 or ORDERS04

Process code

ME 11 (ORDCHG: PO change notice)

If you wish to transmit PO conditions or texts to your vendor, you must create an IDoc view. For more information on this topic, see Sending a Purchase Order via EDI.

Activities

Change an existing purchase order via Purchasing ® Purchase order ® Change. Make the necessary changes and save the PO.

The new message is compared with the last successfully transmitted message. PO change notices indicate whether any new items have been added to the PO, and/or whether any already transmitted items have been changed.

When the message is transmitted, only those changes that are simultaneously new and print-relevant are included. The system sets the change indicator for the new message. To check the change indicator, choose Header ® Messages in the PO item overview.