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Former Member

Reprint multiple (1400+) invoices with individual PDFs to local

Hi all

I am not a super user by any means and it has been a few years since i have used SAP again.

I need to do a reprint of over 1400 invoices for a customer but they do not want them all in one document, they want them as individual documents.

Rather than me having to reprint and save every invoice (especially as i will have to do this again for another 3 months until our EDI system starts sending invoices properly to this particular customer), is there a way that i can bulk print and have them come up to save as individual files when the output is changed to local?

Bearing in mind i may not have access to all transactions.

The team here have said outright that this can't be done but i feel like there must be a way.

Please help ASAP!

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4 Answers

  • Dec 29, 2017 at 06:48 AM

    We can understand your pain in converting thousands of documents into a PDF file based on the variation of the Invoice number.

    Have you tried installing Cute PDF writer software as a default printer-there by you can save as with your required file names.later You can Merge all these PDFs through google online converters..

    Hope it gives a little help...

    Phanikumar

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  • Dec 29, 2017 at 08:51 PM

    You can always have an SAP developer set up a report for you. The PDFs can call be in one "File" then print out separately. Or you can zip and mail them from SAP. I'm sure your developer may have other ideas as well.

    You can set up a new output type and attach it to another program - then have this execute until your EDI is back up. That would send the PDF by how you have the output type set up.

    Just some ideas,

    Michelle

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  • Dec 29, 2017 at 07:01 AM

    Hi,

    you can very well use VF31 and with appropriate processing mode and transmission medium and output type

    after executing you can select all the required invoices and Goto--Communication and select the output device mentioned by - Phanikumar

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  • Dec 29, 2017 at 09:49 PM

    There is not enough information in the question, unfortunately. It says "reprint" but then there is a "document", so I'm confused - what is your output medium exactly? If it's Print and you want to get a PDF file instead then either using CutePDF, as suggested, or system PDF printer, if one exists in your system, would do that.

    Another question: what is the current output status? Is it already processed and you need to repeat output? Is it not processed (=yellow) and you need to process it? As noted, VF31 can help but not in all the cases.

    I'm also confused by the assumption that processing output for several invoices will create one "document". When using a PDF printer, for example, that shouldn't be the case actually. I'm starting to suspect there might be some custom output program involved.

    More information about the output configuration and the exact requirement would be needed to answer this. If you're just a business user I believe it'd be more effective to reach out to the internal SAP support team. They would know the correct process for your specific system and business scenario. I certainly wouldn't want our users to just go to SCN with such questions, they could be misguided by the most well-wishing SCN members.

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