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Travel advances posting

Dec 28, 2017 at 11:12 AM

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Former Member

Dear Experts,

Thanks in advance,

I was searching solution for the below issue last 10 days, i did not find complete answer anywhere, requesting your help on the same.

I would like to know, how do we post travel advances in sap travel management??

Do we need to link any wage type to advances or system will pick the advances automatically?

Where do we assign special and vendor gl for travel advances and what is the transaction code to post travel advances

How do we deduct advances at the time of expenses posting.

Thanks and Regards,

Arjun.C.

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3 Answers

Monika Putzer
Dec 28, 2017 at 12:02 PM
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Hi,

Have you already checked SAP docu

https://help.sap.com/erp2005_ehp_06/helpdata/en/73/6bf037f1d6b302e10000009b38f889/frameset.htm

Furthermore check SAP note 1793519.

Of course you need to define expense types for advances in view V_T706B1_A and link them to wage types - in case you are running a SAP standard trip provision variant (or a copy of a standard one) they are already delivered (VORS advance - expense type category 0, VORK cash advance - expense type category K)

Regards,

Monika

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Former Member

Hi Monica,

Thanks for your answer i have seen the entry VORS in the table V_T706B1_A, kindly let me know next step to post the advances through vendor.

Very much needed your help

Thanks and Regards,

Arjun.C

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Former Member Dec 29, 2017 at 05:26 AM
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Dear Monica,

Thanks for your reply,

My hopes are in positive directions now

What is the standard trip provision variant for India, where can we verify VORS Advance- expense type category O.VORK

My Queries

1) I entered travel advances in travel request is 10000

Is it possible to post these 10000 once travel request approved to vendor.

2) When we post travel expenses (trip facts) is it possible to adjust these 10000.

Kindly reply step by step procedure to post travel advances including creating a wage type and posting these wage types to Vendor GL

your answer will be really appreciated

Thanks and Regards,

Arjun.C

9686121832

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Monika Putzer
Jan 22 at 12:05 PM
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Hi,

SAP does not deliver a standard trip provision variant for India (check note 110035). It's recommended in this case to take the interation one 99 as template for creating your custom one for India.

Expense types VORS and VORK are delivered with trip provision 99 (review V_T706B1_A).

It's by the way general system design that in case a travel request/expense report including an advance has been saved the amount of the advance can no longer be changed.

Regards,

Monika

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