Asset Transfer data in the mid of the year

[Former Member]

Hello Gurus,

Asset master data uploaded in the mid of the year. if we transfer the balances of asset, what values should we take for acquisition and accumulated dep.? how can we calculate dep. for entire the year?

Thanks in adv.

Murali

[Former Member · Accepted solution]

Dear Murali,

Let me explain with an example.

If the year is Jan’2008 to Dec’2008 and the upload is taking place in May.

There are two ways to doing the upload

1. The asset balances are uploaded with balances as on 31.12.2007. Then the transactions from 01.01.2008 to 30.04.2008 are to be replicated in SAP. Settings in this case are in the node “Specify Transfer Date/Last Closed Fiscal Year”, the date 31.12.2007 has to be given.

2. The asset balances are uploaded with balances as on 30.04.2008. Here no further transactions are required. The depreciation in SAP will be run from May2008. Settings in this case are in the node “Specify Transfer Date/Last Closed Fiscal Year”, the date 31.12.2007 has to be given and in the node Specify Last Period Posted in Prv.System (Transf.During FY), give “2007” and “4”. Here it is to be ensured that the depreciation from Jan to April is run in the legacy system.

Assign points if useful

Regards,

Venkatesh

[Former Member · Accepted solution]

Thank you venkatesh for your reply. But my requirement is my client implemented SAP in the mid of the year. earlier he used some legacy system. Now what is the procedure to upload the assets to sap system? what balances should we take at the time of transfer of assets? How will we calculate depreciation?

Thanks in adv.

Murali

[Former Member · Accepted solution]

I think you need to realise that the Asset Module has its own ledger. So the legacy data has to be uploaded using LSMW activating Tcode AS91. But do remember to set the 2 configs for Last FYear and period with last period dates for legacy data transfer. Once done, we need to deactivate the control accounts for Assets control GL acc using OAMK.Then when the TB balances are ready to be updated we can make direct postings to these Asset control accts. Once done , we have to reset these accounts as Asset control account using OAMK again. So there are actually 2 distinct values and process one for Asset Leger and another as a control acct in GL balance. The depreciation calculation depends n the dep key assigned to asset class that ultimately contains the calculation methods.