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Over paid POs

Dec 12, 2017 at 10:41 PM

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Former Member

Hi,

I see that sometimes for various reasons we need to pay beyond the amount identified in the POs. When I look in the header of the PO, I see the delivered value higher than the ordered value. There are multiple such POs and I want to identify such cases. Is there a transaction or a report that would allow me to get a list of POs and the ordered/delivered info? I've tried many ME2* transactions and could not get the right info. Thanks!

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4 Answers

Jürgen L
Dec 13, 2017 at 06:12 AM
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Payment is rather a Finance activity than a purchasing activity, so you wont really find any report about over payment in MM

Before looking for reports to find all such cases one has to understand the situation first. And this can usually be achieved from looking at a single case. The values shown in the purchase order header should be a total of the item values and its PO item history.

But first step is to explain what an over-payment really is for you. Was more received than ordered? Was price higher than ordered? Was more invoiced than received? Or was really just paid more than invoiced?

In any case you should also look for OSS notes, as there are multiple with program fixes about those PO header values, just in case the number is different in the header than the total of the items

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Former Member Dec 13, 2017 at 03:16 PM
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Below is an example. The purchase order value is $250,000 whereas it was over delivered for some reason to $262,447. The ME2* transactions show still to be invoiced/delivered part. They do not show the delivered. I want to identify such POs so that I can evaluate further.


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And what is here "overpaid", the invoice is even less than the received quantity.

so far it is just an over delivery.

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Jürgen L
Dec 13, 2017 at 03:25 PM
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To get only overdelivered items in a purchasing list you need to create a new selection profile in customizing as such profile is not delivered by SAP.

OLME ->Reporting->Maintain Purchasing Lists->Selection Parameters->Define SelectionParameters

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Former Member Dec 13, 2017 at 01:46 AM
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Hi Ijaz,

Please elaborate more specific what kink of order/delivered info you are looking for. I check ME2M, there is order quantity, order value, delivery quantity and delivery value.

Thanks


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