SAP DMS - Set Shared Drive as Storage System

[sys2man]

Hi,

I am new to SAP DMS and have searched numerous forums online to find a solution as to how I can set up a Shared Drive as a Data Carrier.

Example: Should I log onto SAP Easy DMS, and I create a folder, I would like that folder to be created on the Shared Drive. Also when I save a document within that folder, it should create the file within that folder on the Shared Drive.

So basically when I create the folder structure and files within the SAP Easy DMS environment, I basically want that structure created on the Shared Drive and not locally on my pc?

Any help would be greatly appreciated as I feel completely lost with this configuration.

[christoph_hopf · Accepted solution]

Hi,

the settings in DC20 are no sync settings. The frontend type setup for example is used to define where the local copy of a file should be created when you display an original in DMS.

The data carrier settings here (e.g. mountpoint, etc.) can be used to define some prefix directories. When you upload a new file in DMS you can also choose such a data carrier and then browse for a specific file there. The URL or path maintained for the data carrier is used as prefix then.

In DC20 you will find also these small 'i' button which bring up documentation for the single steps.

Best regards,

Christoph

[christoph_hopf]

Hi,

I think that there is a slight misunderstanding. The folders created in EasyDMS are bill of document (BOD) headers in the ERP system and not "real" folders in your Windows Explorer.

So the folder structure you see under EasyDMS area are technically BODs in your ERP system. By using the technical folder data (e.g. Document number, etc.) in transaction CV13 you can display the BOD data there as well.

Br

Christoph

[sys2man]

Thank you for that explanation.

Then what does the Data Carrier Type configuration do (Transaction Code DC20)? I see there is an option to define the Server path, but what is this configuration for? I thought the idea behind this configuration is to basically replicate the folder structure with their files to a server or path defined under the Data Carrier configuration using transaction DC20? I can't find documentation that can explain what the Data Carrier configuration does?

What I did in the meanwhile however, under the Configuration of the Document Type, under "Define Transport of Originals for ALE", I maintained the Data Carrier using the Storage Category which points to the Content Server. Now I am also not exactly sure what this does exactly either? I can only assume that by doing this, it will save the documents and document structure on the Content Server and not on the SAP Server/database. Am I correct?

I did go through the document "Configuration of Document Management on PLM Web UI" to guide me but the explanation behind the definition of the Data Carrier is lacking.