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Former Member

SAP BYD Custom Approval process for Product / Service /Supplier Master Data ? Possible ?

Hi SAP BYD Experts,

We use SAP ByDesign and would like to know about below unique requirement.

We want to control product/service master data create & change and supplier master data create and change via Approval …

I think SAP byDesign do not have any out of box approval for master data create and change .

Is it possible to create custom approval process on Product /Service and Supplier…. unless Approved Product/Service and Supplier is not available for use in Business Transaction and unless Change approved.. Changes are not reflected in Master Data .

Please confirm this requirement can be meet using Custom Approval process implementation.

Regards,
Rakesh Mourya.

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5 Answers

  • Oct 20, 2016 at 04:56 PM

    Hi Rakesh,

    If I understood your requirement correctly, you need a custom approval process to allow the creation & edition of supplier, product and service. Scenario example: An user wants to create a new product in Product Master Data. However, he will not be able to do create it unless his manager/supervisor approve this.

    Is my understanding correct? If so, it sounds a very specific business need. There is no similar function available in Business ByDesign.

    You can edit the permission of each business users to allow/restrict them to create & edit the master data you want.

    However, this would be user specific and will be permanent, not depending on any approval.

    Regards,

    Guilherme Steyer

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    • Former Member

      Hi Guilherme,

      Thank you for reply.

      My requirement is many user has given access to create and change master data e.g. Product / Service and Supplier in many countries.

      We want approval by central team (Head Office) before it can be effective in system for use in Business Transaction to control data quality, so in case of new master created unless approved by HO it cannot be used in any business transaction and

      in case of change relevant changes will be not effective on master data unless Approved by HO.

      Thank you for clarifying that SAP do not have any out of box approval for master data like we need.

      My query was can we not extend master data with field say ACTIVE or/and APPROVED and unless this field is set data is not visible/ available in any business transaction and create custom approval workflow/rule in SAP ByDesign to set ACTIVE field for master data create or/and Approved for Change.

      Please let me know above custom solution can be possible to build /realize in SAP ByDesign.

      Please confirm technical feasibility in SAP ByDesign to achieve above solution.

      Any other ways to achieve this requirement within SAP ByDesign instead of going out of SAP ByDesign and use any other system for approval would be more appreciated.

      Hope it clarifies requirement in detail with possible solution.

      Thank you for support.

      Regards,

      Rakesh Mourya.

  • Oct 21, 2016 at 09:54 AM

    There is no approval mechanism for master data creation or change.

    Common requirements are to segregate the creation of different parts of the master data, e.g. When creating a supplier a quality check is needed and hence approval and the creation/ change of bank accounts needs to be restricted with an approval/ two step process.

    This sort of thing is not possible in ByD, the approach is to restrict access to the whole process using the access restriction of the user account. Access to different parts of the master data cannot be restricted.

    This is a common requirement, particularly for larger organisations. I suggest that you comment and vote on the several requests for this functionality in the Idea place.

    Dave

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    • Former Member

      Thank you David,

      I have requested access to idea session for SAP Business ByDesign and will discuss there.

      Regards,

      Rakesh Mourya.

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    Former Member
    Oct 21, 2016 at 10:30 AM

    Hi Rakesh,

    As per your requirement, its not possible in standard SAP Business by design. But it is possible through a custom development "Approval" Add-on solution. My understanding is - Employee is creating a "Product/Service" and the "Status" to be changed into "Inactive or Sent of Approval" right. Once Head office/Manager are approved the Product/Service , it will automatically changed into "Active" and employee can use the products/service for the transaction level.

    Please contact for further assistance, Add-on solution is available with us.

    Thanks

    Karthick/+91-9043066448

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    • Former Member

      Hi Karthick,

      Thank you for reply.

      I am unable to find any add on on SAP Business ByDesign on SAP Store with name "Approval" as you mentioned.

      Is it only for Product and Service or other master data e.g. supplier are possible to control via Approval?

      Where to find more details online.

      Regards,

      Rakesh Mourya.

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    Former Member
    Nov 17, 2016 at 10:02 AM

    Hi Rakesh,

    It will not be available in SAP Store, because we had custom made developed add-on product which is "Approval" IP to solve your all requirements and it's support multi level approval with multiple conditions. We have "Approval" IP for master data and specific transactions also we can set process control. If you need more information on this, please contact me.

    Thanks
    Karthick K

    karthick.kumarasamy@erplogic.net/+91-9043066448

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  • Feb 27, 2017 at 09:06 AM

    Hi Rakesh,

    Please find the below link, which might be helpful for you.

    Custom Approval Rule on Standard Business Object of SAP Business ByDesign using Cloud Applications Studio https://blogs.sap.com/2016/01/20/custom-approval-rule-on-standard-business-object-of-sap-business-bydesign-using-cloud-applications-studio/

    Best Regards,

    Arun

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