ERS

[Former Member]

What is ERS?

What are the settings reqd for ERS.

Thanks

[former_member201758]

Evaluated Receipt Settlement (ERS)

Procedure for settling goods receipts automatically. When you use Evaluated Receipt Settlement (ERS), you have an agreement with the vendor that they do not create an invoice for an ordering transaction. Instead, the system posts the invoice document automatically on the basis of the data in the purchase order and goods receipts. This eliminates invoice variances.

It is recommend that you only implement ERS when you and your vendor have a clear agreement on the conditions used and you regularly update the purchase orders in the system.

The system determines the invoice amount for this ordering transaction from the prices entered in the order, the terms of payment, the tax information and the delivery quantity entered in the goods receipt.

Credit memos can also be created using ERS: if an invoice has already been posted for a goods receipt and goods have since been returned, the system automatically generates a credit memo for the returned quantity during the next ERS run.

Planned delivery costs cannot be processed using ERS.

You can settle goods receipts directly without receiving an invoice from the vendor. The system can generate the corresponding invoices and post them. A vendor invoice is no longer required.

You can automatically send the settlement documents created to the vendors.

Evaluated Receipt Settlement (ERS) is particularly suitable for creating settlement documents at regular intervals.

ERS has the following advantages:

Purchasing transactions are closed more quickly.

Communication errors are avoided.

There are no price and quantity variances in Invoice Verification.

In test mode, the system can issue a list of goods receipts that can be settled and goods receipts that cannot be settled. The system makes no postings, it only lists the invoices selected.

Prerequisites :

Evaluated receipt settlement must be flagged in the purchase order item.

The vendor must be flagged as being subject to ERS in the vendor master record.

The goods receipt must refer to a purchase order.

Goods-receipt-based Invoice Verification must be defined for the purchase order item.

A tax code must have been maintained in the purchase order item.

The order price of the materials may not be an estimated price.

If you flag a vendor as being subject to ERS, the system sets the ERS indicator as a default in each item when you create a purchase order for the vendor. You can prevent this happening for certain vendors by flagging the info record for the material and the vendor as not being subject to ERS.

In Purchasing, you can delete the default ERS indicator in a purchase order item.

Process Flow

Evaluated Receipt Settlement is carried out as follows:

1. Select transactions that can be settled

a. You define which transactions the system processes and the restrictions according to which the system is to create documents.

b. The system posts invoice documents for the open goods receipts.

c. The system creates a log of the invoices that were settled and those that were not settled.

2. Process the log

You can also run the Evaluated Receipt Settlement (ERS) program in the background. You use program RMMR1MRS for this. Let your system administrator know which variants should be created for the program and which jobs have to be defined.

- Sanjeev

[BijayKumarBarik]

Hi.

ERS is used for invoice plan & invoicing plan for leasing agreements like, aim to considerably reduce the manual data entry effort in the purchasing and invoice verification (A/P) department.

The invoicing plan enables you to schedule the desired dates for the creation of invoices relating to the planned procurement of materials or services independently of the actual receipt of the goods or actual performance of the services. It list the dates on which you wish to create and then pay the invoices.

The steps are,

1.XK02: In Purchasing Data tick the check box of AutoEvalGRSetmt Del,

2.ME12: Should not select No ERS check box,

3.ME21N: Create PO,

4.MIGO: Receive Goods,

5.MRRL: Evaluated Receipt Settlement

For more, below link may be useful.

http://help.sap.com/saphelp_srm30/helpdata/en/fb/8dec38574c2661e10000000a114084/content.htm

Regards,

Biju K

[Former Member]

Hi,

In some cases the vendor will supply the material and they will not send any invoice. Instead of that the client itself create ERS settlement and make the payments

Settings and execution of ERS settlement

1) Select the check box ERS in Vendor Master at Purchasing data

2) Maintain the condition record for the message output in MRM1

3) Create Info Record with proper tax code (here in info record check the NO ERS checkbox should not be selected)

4) Create the PO with that vendor and check the following

Invoice Receipt – on

GR based Invoice—on

ERS indicator --- on

Tax Code Maintained

5) Do the Goods receipt w.r.t PO

6) Goto MRRL --Settlement

enter the company code, plant & vendor

in processing options at the bottom

select 3-Document selection per item

Select the test run checbox

execute

Then go back then select the check box Settle the Invoice

execute.

Then your Vendor invoice will be settled.

Inform the vendor and process the payment activites

rgds

Chidanand

[Former Member]

dear,

ERS means Evaluated Reciept Settlement

it is used for automatic payment to the suppliers after goods reciepts.