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author's profile photo Former Member
Former Member

Archive Problem

I have following Querry:

1.Can anybody tell me how do I understand invoice is archived or not.

2.How do I check it if the invoice is archived.

3.How to retrieve the invocie from Archive.

4.Is the possbility to make any changes to invoice.

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2 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Mar 21, 2008 at 06:10 AM

    hi,

    In order to ease the load on your database, you can archive invoices.

    Integration

    An archive index is updated in the AS (Archive Information System) for archived invoices. To do this, you have to activate the SAP ISCD_INVCH1 archive info structure.

    Prerequisites

    You have maintained the general runtime for insurance invoices, and a runtime for insurance invoices for each invoicing type, in the Implementation Guide. If you want to display invoices that have already been archived in the invoicing history, activate the archive info structure for the correspondence archive. In the Implementation Guide, choose Collections/Disbursements - Business Transactions - Invoicing - Archiving

    Features

    You can use insurance invoice archiving to ease the load on your database at any time, by archiving the invoices you no longer need online. These invoices are then deleted from the database and written to an archive file.

    You can restore archives. This is only possible for complete archives.

    You can display the archived invoices in the invoicing history, if you set the With archive indicator.

    Activities

    You archive (and delete) with the SAP standard tool for archiving, the Archive Development Kit. In order to archive insurance invoices, choose Insurance - Collections/Disbursements - Periodic Processing - Archive Data - Invoices in the SAP Menu.

    You go directly to transaction SARA. The archiving object for insurance invoices is VVKK_INVCH. The associated programs are

    SAPRVAF1: Archive program for invoicing history

    SAPRVAF2: Archive program for invoicing history: Deletion of invoices

    SAPRVAF2: Archive program for invoicing history: Deletion of invoices

    regards,

    Siddharth.

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 21, 2008 at 06:13 AM

    1.Can anybody tell me how do I understand invoice is archived or not.

    Once invoice is archived, when you view the invoice using VF03, you can see a words 'Archived' besides the invoice no when you go into the screen.

    2.How do I check it if the invoice is archived.

    Same as above solution

    3.How to retrieve the invocie from Archive.

    Just used normal VF03 to view your archive invoice

    4.Is the possbility to make any changes to invoice.

    You need to restore back the archived invoice to normal in order for you to make any changes to the invoice.

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    • Former Member Former Member

      Hello Bedayan,

      In order to view an archived billing document with transaction VF07, an archive information structure needs to be active and "filled". To verify this, use transaction SARI, click on Archive Explorer, enter archive object SD_VBRK and use the drop down to see if there is an Archive Infostructure associated with the archive object. If so, you can either click on execute and search for your archived billing document, or use VF07 to view it. You can only view billing documents that have been archived with transaction VF07.

      If there isn't an archive infostructure available, you would need to activate one and fill it before you could view this information.

      And per the response above, you cannot change archived data and you should not reload it either. That is why you should be sure you no longer need the data or make changes to it before you archive it.

      Hope this helps.

      Best Regards,

      Karin Tillotson

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