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relationship between PR, Contract and PO

Dec 06, 2017 at 10:54 AM

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dear all

In ME31K, there is a field where you can refer a contract to PR. also in PR there is a field for outline agreement. So could you please suggest any standard sap document which explains about the relationship of PR, Contract and PO and possible scenarios for automatic referencing between them?

best regards

F.S

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KRISHNAMOORTHY SUNDARESAN Dec 06, 2017 at 12:42 PM
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PR is created to give the requirement. Contract is long term agreement with vendor. Frist user creates PR for providing requirement. If he knows contract number (Valid contract already available for that material with required vendor in system) while creating PR, he can refer contract number as source of supply.

If contract is not available during PR creation time, then user creates PR and based on that PR purchase officer can create contract in ME31K. Here PR is just used to refer all the data from PR and PR is not linked with contract as contract is long term agreement with vendor.

Finally based on PR (If contract is not required) or Contract , either purchase order or contract release order is getting created to procurement material.

Hope it is clear. If you find it is useful provide your feedback.

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Dear Mr. Sundaresan

Thank you so much for your answer. It was helpful. but I also have one other question. You said that:

" PR is just used to refer all the data from PR and PR is not linked with contract as contract is long term agreement with vendor "

is there any way to link PR to the contract (not the other way round) ? I mean a linkage just for the validity period of PR.

My requirement is when I relate a PO to the contract, the open quantity of PR ( which was linked to contract) decreases as the result too.

best regards.

F.S

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Hi,

First of all there is no validity period for PR in standard SAP. Validity exists only for contract. If I understand correctly your requirement, when you create PO using contract, the open quantity in PR also to be reduced. If this is the requirement proceed as below.

1. Create a contract.

2. Create PR by assigning contract.

3. Create PO by assigning PR, now system automatically defaults contract from PR Hence PO will have both PR and contract reference.

4. Once you create PO release order, system reduces PR open quantity and contract history gets updated with PO number and there by contract open quantity also reduces.

Hope it is clear.

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