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Annual budget exceeded error during GR in ML81N

Dec 01, 2017 at 07:55 PM

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Hi,

We have a problem with GR posting. We created PO and it already consumed budget. Available amount for that funds center and commitment item is less than the amount in PO. When we want to create GR from ML81N system gives error than budget exceeded. I think that the problem is GR posting first debits expense account and uses the budget, then reduces PO commitment. AVC checks each line separataly.The whole document budget balance is zero. But system gives an error in the first line. Please help to solve this issue.

Error message:

FMAVC 005 Annual budget exceeded by xxx,xxx.xx USD (FM PB Availability Control) for document item 00001

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if you get an error message then it is best practice to post the exact message text, and even better with message number as this explains that you had seen its long text.

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Thanks for information.

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5 Answers

Tammy Powlas
Dec 02, 2017 at 01:52 PM
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Hi Elvin - this is really a Funds Management issue, and not an MM one. I recommend changing the tag to Finance. Also review the related SAP notes on this error, including https://launchpad.support.sap.com/#/notes/0001927141

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Ankur Chauhan Dec 04, 2017 at 06:50 AM
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System is not giving the error message for the PO line item, its displaying the error for the Fund center for the commitment item 001.

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G Lakshmipathi
Dec 04, 2017 at 10:14 AM
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Have a look at OSS note 1632262

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Eli Klovski
Dec 04, 2017 at 10:48 AM
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Hi,

In standard FM setting, GR wouldn't even trigger AVC algorithm, unless you specifically modified code for this. Another case, would be if GR exceeds either quantity or amount of your PO line, depending on the setting on UoM.

In all other cases, it is either a problem of AVC ledger (use FMAVCREINIT to check it up) or incorrect settings in your GR commitment items' nature.

Regards,

Eli

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Elvin Bekirov Dec 05, 2017 at 07:32 AM
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Dear all,

There was down payment made for this PO. It has already reduced PO's committed budget. Now I activated down payment clearing function during GR/IR. When we are creating GR system automatically clears down payment and reverses reduced amount back. Then GR posting reduces PO committed amount. This solved our problem.

Regards,

Elvin Bekirov

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