Training & Event Management: Restrict Change to Business Event

[Former Member]

Hi,

Does anyone know if there is a way to restrict change to Business Event (eg. changes to the Event Schedule) based on certain business criteria? My criteria cannot restrict by authorization.

For eg. let say if something happens (based on business scenario), then my program will restrict the users to change details in Business Event, but they can still book Personnels to the event- so that means I can't use the LOCK/UNLOCK function.

Thank you for your help.

Regards,

[Former Member]

Dear,

You can restrict this by user security roles, so only one user will be able to create or change the records, the rest can only book them selves if you have ESS.

Also you can use the Training & Event Management Structural Authorization, moreover, you can create a Custom Table with some users vs their department and link that table with a Function Module that reads these users and performs its checks and conditions if they are allowed to modify this record or not.

I hope my answer will help,

Good luck

[Former Member]

Hi,

For your 2nd suggestion, then how am I able to link the FM in the Training and Event management catalogue.

Btw, thanks for replying even after the message has been posted for quite some time.

[Former Member]

Dear,

Oh! Sorry I did not noticed your initial post date, any how at least we can share knowledge.

Regarding your concern about the FM, we have created function module ZHR_TRAINING_AUTH and table ZHR_TRAINING_AUTH to restrict authorization related to respective department secretaries and business event group.

Then in Customization to create and configure the profile: go to Human Resources > Personal Management > Personal Development > Settings > Current Settings > Define Authorization Profile

Then later on you can “Assign” this newly created profile to the users, then you are able to restrict.

I hope this small information will help,

Good luck

[Former Member]

Hi,

Thanks for the suggestion. I am afraid we are unable to use this as we can't restrict based on user authorization as it is impossible to segregate by different groups of users.

In my case, its like, when an Invitation has yet to be printed for Perosnnels booked to the Event, then user can change any of the details. But when Invitations have been printed, then user cannot amend the Schedule and Venue for eg. We can't restrict this based on user authorization. So I was thinking if there is any other to restrict, maybe any concept similar to user exit/dynamic actions for Training and Event Management?