Hi Lucky,
Proof of delivery (POD) is an instrument involved in business processes in which an invoice is issued only after the customer has confirmed the delivery's arrival.
The message is normally recieved in the form of fax, phone or e-mail. Once the confirmation is received...........you run the transaction code VLPODL, where in you can the get the worklist of deliveries awaiting for confirmation.
Select a delivery and press the confirm tab on the top. Unless you confirm the delivery at this stage, the system would not allow any further processing of that transaction i.e. billing.
Once you confirm the delivery in SAP the rest of process follows as normal i.e. billing taking the delivery document as reference document.
In addition to the proof of delivery itself, you can also record the POD date, POD time, the actual quantity that arrived and the reason for possible differences in quantities. This is especially important for deliveries where the delivery quantity varies because of the nature of the goods or for which the exact delivery quantity is unknown from the start.
You are now in a position to issue an accurate invoice based on the customer's confirmation of goods received. You no longer need to create credit memos.
The reasons for deviation that occur most frequently in "real world" scenarios such as stock shrinkage, theft, certain characteristics of goods (volatility, for example), and transportation damage are recorded and analyzed in the system.
This analysis is especially valuable when you are negotiating with forwarding agents, vendors, or customers, since all deviations can be reflected.
REWARD POINTS IF HELPFUL
Regards
Sai
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