Memorandum of Receipt (MR)

[former_member541807]

hello all,

it is a practice in our company that an item exceeds 20,000.00 should be accompanied with Memorandum of Receipt(MR) the moment it was withdrawn in the Warehouse. the MR is issued to the employee responsible for safe keeping of the item. and if the item is already busted i can return the item to the WH so that my MR will be cancelled.

example,

the company buy a laptop for my use, upon withdrawal of the laptop from Warehouse i have to issued the Memorandum of Receipt(MR) for the laptop.meaning i am responsible for the item. if i dont work for the company or the item is busted i have to return the item(laptop in this ex.) to the WH so that my MR will be cancelled.

please suggest how can i do this in SBO.

Thanks and more Power

FIDEL

Edited by: Darius Heydarian on Mar 26, 2008 5:06 PM..

[former_member1190345 · Accepted solution]

Hi Avelino,

Please help me understand your questiuon better. If I am not mistaken thescenario is about the items that your company buys and uses it for internal purpose and the items like laptops or anything else that have been given to the employees , the emplyees need to take the responsibility of it till the time they are there in the organization??

Now first of all you will have to mention the item for internal use for e.g. a laptop as a fixed asset in the item master . Now my suggestion would be to use the Goods issue document simply because documents like Delivery or the GRPO cannot be used becuse you are not buying or selling the item. Now all the items which are to issued to the emplyees can be issued to a common warehouse which really does not exist.The goods issue document will be your MR.

Please let me know if this helps.

Nagesh

[former_member541807 · Accepted solution]

hello Nagesh Murthy,

Thanks for the response,

actually u got the Scenario of the the example that i raise up. u suggested to use the goods issue and issue it to the warehouse that does not exist (MR Warehouse), in this case can i link the HR or the Employee master data to the Goods issue so that i can know whom(specific Employee) the item was MR? also if i will issue to the common WH (MR warehouse) isn't just like that a stock transfer? im still confused on how to do it? ill just ask a favor to you, if u can explain in more details.

Thank you.

FIDEL

[former_member1190345 · Accepted solution]

Hi Avelino,

As required by you I am explaining once again what I had in mind:

Since your requirement states that when the value of the item which is given by the organisation for internal use by a sales emplyee crosses certain limit the organisation asks the emplyoee to take up the resposibility of the item i.e. for a temporary period the item comes under his custody.Now any loss,theft,damage to the item will be the sales emplyee's responsibility.

Actually a better way out would be to issue a Stock Transfer (than the gaoods issue) wherein there is a sales employee column available in the form .Please check out thru the Form settings if the column is not visible. Now as I had mentioned in my previous post you issue stock transfer b/w the main warehouse to the MR WH (which does not really exist) using the Stock Transfer form and in the Sales employee column eneter the employee's name. That would be wherein the link b/w the item and the sales employee would come into the picture. Now in the print out of the Stock Transfer form make suer that the employees name is included. A copy of this print out is to be issued to the sales employee which can act as the MR.

Unfortunately in the Goods Issue there is no way that you can link the document to a Sales Employee, however you want to use the goods issue you can use a UDF at the row level of the Goods issue form and manually enter the name of the sales employee there. Since in your case the name of the sales employee in the form is needed simply for info purpose you can simply enter the same.

Hope this helps. Please let me know.

Nagesh

[former_member541807 · Accepted solution]

hello nagesh,

thanks for your brilliant ideas... but still i need more suggestions.

can anyone share ideas on how to do this?

THanks.

FIDEL

[ateyya_shafik_gayyed · Accepted solution]

Good idea

Q: Can we include a fixed asset item in a goods issue document?

I could not do that.

Appreciate an answer on this