Can we perform MR11 eventhough GR archived from the system

[Former Member]

Hello All,

I am having a situation where user want to do MR11 for a PO for which material document (i.e. GR document) has been archived from the system?

Presently when we are executing the T.code # MR11 for PO, it gives us the screen where we can't select the document and not showing any value as well.I think this is becuse of GR has already been archived.

Can we do this,

If yes, what's the process, (but at the same time business doesn't want to unachieved the document.)

If not, any reason, apart from GR archived.

Thanks and Regards

Anand Misra

[JL23]

I wonder how you could archive the PO.

In general a PO can only be archived if the business process is completed. Means GR done , invocie verification done, no differences. If you would have had differences that require maintenance in MR11, then such PO cannot be archived.

Why do you want carry out MR11 for this PO number? what do you want to do ?

[Former Member]

Hello Jürgen,

Thanks for showing the intrest in this thread.

Like to clarify that we don't want to archive the PO.

The PO for which GR/IR has to be carried out, below steps has been done:

Service Entry Sheet : Done (as it's a service PO)

GR : DONE (but later it was archived)

IV : DONE

But now user would like to do the GR/IR account maintenance (via T.code MR11), but GR document has already been archived.

Hope this answers your quetions.

Awaiting input for my query mention in original post?

[JL23]

GR document archived.......You mean Material document (archive object MM_MATBEL), right?

I dont believe that an archived material document will stop you from clearing with MR11.

Why do you think that an archived material document stops the user from doing it?

What is the exact message the user gets when he excutes MR11?

What is the message number?

Most cases I experienced with my users was a misunderstanding with the indicators and differences entered in the lower part of the selection screen, that finally caused that the document could not be found.

MR11 searches for a PO document, so if the PO can be accessed with ME23N, then the PO is not archived and you should be able to find it with MR11.

[Former Member]

Hello Jürgen,

Answers to your query as below:

GR document archived.......You mean Material document (archive object MM_MATBEL), right?

Yes

Why do you think that an archived material document stops the user from doing it?

because when GR archived, then how system will comapre the IR value as GR already no more exist. this is my understanding, if not correct, please correct me?

What is the exact message the user gets when he excutes MR11?

No message issues by system

What is the message number?

N.A.

MR11 searches for a PO document, so if the PO can be accessed with ME23N, then the PO is not archived and you should be able to find it with MR11.

yeah I am able to find out the PO thru MR11, but no selction option avalable in MR11 screen, by selcting which I can post it.

At the same time, it's not displaying any difference value as well, thats why I am thinking that as GR no more existing, hence it's not reflecting.

Thanks and Regards,

Anand Misra

[JL23]

The history of the purchase order is sufficient, Table EKBE has an entry for goods receipt and another entry for invoice receipt, so the material document itself is not needed for MR11 clearance.

If you look at your PO history in ME23N, do you see there a balance ?

Only if the values GR/IV do not equal, then you can clear the difference in MR11.