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Document PDF Rendering with SAP DMS


We have a custom DMS application which works on strict GxP guidelines which uses :

1. Sharepoint 2011 for document creation, approval workflow

2. Adlib rendering services for generating custom PRINTPDFs with coverpage, header footer data based on the Native file

3. SAP DMS solution which leverages OpenText archival for storing Data and Content.

We are trying to optimize the solution and as part of this we would like to know if its possible to move the rendering functionality to SAP.

The approval workflows run through Sharepoint and communicate with SAP with SAP Webservices and Adlib with Sharepoint services. The rendered document at each step is stored in Sharepoint lists from where the workflow picks up the document and transfers it between Adlib-SAP. This causes a severe impact on workflows executed. It takes 30 minutes for a workflow to complete. The final repository of all approved documents is SAP. The as-is document flow is briefly explained below:

1. Create document in Sharepoint and start a workflow

2. Send rendering requests to Adlib. Once rendered , transfer document back to SP lists for approval.

3. After approval -re-render coverpage of document with signature and transfer the document to SAP and check it in the content repository.

4. After release of document - re-render the coverpage with release details and transfer the document to SAP and check it in the content repository.

We have around 1000 documents which will have to rendered on a daily basis in the current scenario.

As you can see, there are multiple calls between the three parties. In order to reduce this we are wanting to see if SAP can handle the document rendering which would reduce the transfer of binary files and would only require updates at each step.

Can you suggest to me if there is any tool within SAP like Adobe LiveCycle's Document Builder which can replace Adlib in a scenario like this.

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