Travel Management - Travel Planning

[Former Member]

Hi all,

Without Online booking , Can we maintain the Air Fare Rate , Hotel rate in system so that we can estimate the Trip cost.

Process :

Employee selects the Travel Mode & Travel Class & Location based on that system will pickup the Standard rate maintained in the system.

WHile approving the Travel Request, Approver will see the Estimated amount and decide whether to be approved or not.

Regards,

Kamal Rawal

[Former Member]

Hi

without online booking, identifying the air travel rates are difficult which are dynamic where as it may possible to book the hotels without online but this also is not correct because some seasonality is there basing seasons also rates will vary.

Because of the said reasons air traveling is not possible, but hotel accommodation is possible with out exact travel cost.

regards

Madhav

[Former Member]

Hi Madhav,

Thanks for your reply.

Client is expecting the following process:

1) User will enter the travel request.

2) User will enter expenses type :

a) Flight: Sector & Standard rate(Automatically Picked up)

b) Hotel: Enter the location, Standard Rate(System should give based on rate

maintained)

c) Other Expenses (Approx.)

i) System should display the total approx. cost (Estimated cost) to approver.It will help Approver to take decision.

ii) After Approval Travel Desk will book the ticket looking at the details (Flight , Hotel) entered by User.

Client don't need online booking. He simply looking for Travel Plan (No Booking).

How we met this requirement. Is there any workaround.

Please help.

Regards,

Kamal

[gerhard_lipp]

Hi,

without connection to external reservation system a pricing is not possible. Within R/3 there is no

way to somewhere store rates. The rates have to come from outside and can not be determined internally. You can only use the field 'estimated cost' to manually enter estimated cost. But you have to include this field into the BUS2089 object so that the approver can see in in the inbox.

gerhard