Does anyone know how to close open Purchase orders

[Former Member]

Here is the scenario, GR has been generated, Invoice has been paid , and Po is still sitting open in the system. I would like to know what steps and if you wouldn'y mind what transactions are needed to close these PO's. Pls bear in mind I'm new to SAP so i may need some hand holding.

Thank you

[Former Member · Accepted solution]

Based on your statement, i am guessing the IR i.e the invoice was entered without reference to the PR or is it like the IR and the payment was done in an external system ??

If the IR and the payment are done in an external system, you can use MR11 to close the POs.

If only the payment is done in an external system, you can use F-44 to clear the vendor account balances and the POs.

Hope that helps..

Thanks,

Nandita

[Former Member · Accepted solution]

Your stmt is correct, no reference . however bothIR and Payment were done in the system. What do you suggest??

Thank you

[Former Member · Accepted solution]

What's the volume you are looking at ?

If it's less - you can do it manually by going to ME22N and then update the fields " Final Invoice" in Invoice Tab, "Delivery Complete" in Delivery Tab. Both the tabs are at Item level.

If the volume is huge, you can do it by LSMW or have a program developed.

Hope it helps.

Thanks,

Nandita

[Former Member · Accepted solution]

You are wonderful,

Thank you very much , is it possible for me to stay in touch with you. Maybe I can be of some assisstance to you later. Cdockery@cplltd.com.

Thank you very much

[Former Member · Accepted solution]

Forgot to ask a question , these invoices were generated in june 2007 and that month / year is closed. If I mark this as complete on invoice tab will it post anything in 2008?.

Thanks

[Former Member · Accepted solution]

Even after marking the check boxes Final Invoice and Delivery completed indicator and save it, one can deselect the same later and thereby make the PO as open.

Regards

Kumar

[Former Member]

But even after activating the delivery completed indicator the system allows the GRn for remaining quantites....

[Former Member]

I am also interested in knowing how to close a PO so that no further invoices and goods receipts may be entered.

Even when we have marked Final Invoice and Delivery complete boxes, we can still enter another invoice against that PO.

We are using SRM 5.0 for our PO creations (extended classic, which means we can't modify the PO in ECC 6.0).

Thanks in advance for any guidance,

Cindy